Executive Administrative Specialist for Busy Leaders

Capital One; Virginia; On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. The role focuses on managing complex schedules, travel planning, expense reporting, and professional communications to keep leadership aligned with department and company goals.

As the gatekeeper and extension of executive leaders, you will be central to a well-run team, ensuring efficiency, productivity, and a positive work atmosphere in McLean, VA.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Manage daily calendars for multiple executives, adjusting to last-minute changes.
• Arrange and reserve conference rooms, catering, A/V and other services for meetings.
• Coordinate travel arrangements and create expense reports using Capital One systems.
• Drive team activities and events, including all-hands meetings and social events.
• Prepare professional business communications including memos, letters, and emails.
• Build and maintain relationships with executives and administrative staff across the organization.
• Assist with general administrative duties such as copying, mail distribution, and ad-hoc projects.
• Promote a fun and team-oriented work environment.

Skills

Administrative experience

Microsoft Office Suite

Education

High School Diploma

Associates Degree

Tools

Google Suite

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. The role focuses on managing complex schedules, travel planning, expense reporting, and professional communications to keep leadership aligned with department and company goals.

As the gatekeeper and extension of executive leaders, you will be central to a well-run team, ensuring efficiency, productivity, and a positive work atmosphere in McLean, VA.