Executive Admin Assistant – Legal & Exec Support

Capital One; Virginia; On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives from Director to Managing Vice President in a fast-paced, tech-savvy environment. This role acts as the gatekeeper, handling critical administrative tasks and helping keep the organization running efficiently.

You will manage complex calendars, coordinate travel and expense reports, and assist with meetings and events to promote a productive, collaborative team.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Skills

Administrative experience

Calendar management

Written and verbal communication

Attention to detail

Teamwork

Adaptability

Meeting coordination

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office

Google Workspace

Video conferencing tools (Zoom/Skype)

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives from Director to Managing Vice President in a fast-paced, tech-savvy environment. This role acts as the gatekeeper, handling critical administrative tasks and helping keep the organization running efficiently.

You will manage complex calendars, coordinate travel and expense reports, and assist with meetings and events to promote a productive, collaborative team.