Senior Executive Support Specialist

Capital One; Deerfield (IL); On-site; USD 74,000 - 84,000; Full time

Benefits offered by this job

Health benefits

Competitive pay

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-forward environment. You will manage complex calendars, arrange travel, prepare expense reports, and craft professional communications, acting as the gatekeeper and ambassador for leaders.

You will collaborate across teams, prioritize tasks, and adapt to changing demands while maintaining impeccable grammar and organization.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, adapting to last-minute changes.
• Arrange and reserve conference rooms, catering, A/V, and other services as needed.
• Coordinate travel and create expense reports using Capital One systems.
• Lead team activities and events, including all-hands meetings and social events.
• Prepare professional business communications, memos, letters, and emails.
• Build and maintain relationships with executives and administrative staff.
• Support general admin duties, mail distribution, ad-hoc projects, and committees.
• Foster a fun, team-oriented work environment.

Skills

Calendar management

Written and verbal communication

Organizational skills

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-forward environment. You will manage complex calendars, arrange travel, prepare expense reports, and craft professional communications, acting as the gatekeeper and ambassador for leaders.

You will collaborate across teams, prioritize tasks, and adapt to changing demands while maintaining impeccable grammar and organization.