Senior Executive Assistant & Office Operations Lead (Hybrid)

Fidelity & Guaranty Life Business Services; New York (NY); Hybrid; USD 56,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company match

Short-term & long-term disability

Basic life insurance

Holidays

Personal days

Wellness incentives

Tuition reimbursement

Job summary

Fidelity & Guaranty Life Business Services seeks an Executive Administrative Assistant & Office Operations Coordinator to partner with executive leadership, managing calendars, email, travel, and daily office operations in NY. This in-office role Monday-Thursday 8:30–5:00 with a 30-minute lunch, and remote work on Fridays when in person isn’t required.

You will coordinate meetings, prepare agendas and materials, support SLT communications, ensure discretion with sensitive information, and liaise

Qualifications

• 5+ years executive admin support experience.
• Experience supporting multiple leaders/teams.
• Experience with calendar, meetings, travel coordination.
• Proven discretion and confidentiality.

Responsibilities

• Manage and organize the Executive's daily and weekly activities, including calendar and email inbox management.
• Coordinate travel arrangements and itineraries, both domestic and international, and reconcile expenses.
• Oversee and maintain administrative processes, meetings, travel, and expense management.
• Attend meetings to capture notes, summarize outcomes, and track action items.
• Support office operations, greet employees and visitors, coordinate space usage and vendor requests.

Skills

Executive support

Calendar management

Email management

Travel coordination

Discretion

Stakeholder communication

Problem solving

Education

High School Diploma or GED

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Fidelity & Guaranty Life Business Services seeks an Executive Administrative Assistant & Office Operations Coordinator to partner with executive leadership, managing calendars, email, travel, and daily office operations in NY. This in-office role Monday-Thursday 8:30–5:00 with a 30-minute lunch, and remote work on Fridays when in person isn’t required.

You will coordinate meetings, prepare agendas and materials, support SLT communications, ensure discretion with sensitive information, and liaise