Executive Assistant to Leaders - Hybrid Schedule & Travel

RSM US LLP; Glendale (CA); Hybrid; USD 57,000 - 95,000; Full time

Job summary

RSM US LLP is seeking an experienced executive assistant to provide skilled support to select leaders, manage calendars, coordinate travel, and handle confidential communications. The role emphasizes professionalism, discretion, and timely execution of tasks, with a path to hybrid in-office work after an initial in-office period.

The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment within the

Qualifications

• Associate degree or 2+ years of experience in related field.
• Proficient in Microsoft Office and adaptable to firm systems/tools.
• Strong written and verbal communication with diverse audiences.
• Excellent organization, prioritization and attention to detail.
• Strong proofreading and grammar skills; able to prepare presentations.

Responsibilities

• Maintain calendar appointments and prioritize meetings.
• Coordinate travel arrangements (flights, cars, hotels, meals).
• Submit expense reports promptly.
• Manage meeting logistics, invitations, notes, and attendee tracking.
• Handle confidential correspondence with discretion.
• Support projects and special assignments as needed.
• Proofread and assemble documents for communications and reports.
• Compile data and prepare reports under guidance.
• Serve as a reliable go-to resource for colleagues and leaders.
• Coordinate with ESS and other internal departments as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Documentation and proofreading

Presentation creation

Professional communication

Multitasking and prioritization

Education

Associate degree or 2+ years experience

Job description

RSM US LLP is seeking an experienced executive assistant to provide skilled support to select leaders, manage calendars, coordinate travel, and handle confidential communications. The role emphasizes professionalism, discretion, and timely execution of tasks, with a path to hybrid in-office work after an initial in-office period.

The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment within the