Hybrid Executive Assistant & Office Operations Lead

Addison Group; New York (NY); Hybride; USD 80 000 - 100 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k)

Résumé du poste

Addison Group in New York, NY is seeking an Executive Assistant & Workplace Operations Coordinator to support senior leaders and manage NY office operations.

The role blends high-level calendar management, travel, expenses, and confidential document handling with hands-on vendor coordination, office supplies, onboarding, and event support. Hybrid schedule with up to 4 days onsite per week; competitive benefits.

Qualifications

• 3+ years of experience in an Executive Assistant, Senior Administrative Assistant, Office Manager, Workplace Operations, or similar role.
• Experience providing executive-level administrative support; legal support experience is strongly preferred.
• Strong calendar management, scheduling skills, and discretion with confidential information.

Responsabilités

• Provide executive administrative support to senior members of the Legal team, including calendar management, scheduling, meetings, travel, expenses, and follow-up.
• Provide administrative support to members of the Investments team and other senior professionals as needed.
• Coordinate internal and external meetings, team activities, and events.
• Organize and maintain confidential documents and information.
• Anticipate needs, track follow-ups, and proactively manage priorities.
• Manage day-to-day office operations and ensure the workplace runs efficiently.
• Coordinate office vendors, building management, repairs, maintenance, and service requests.
• Manage conference rooms, visitors, catering, deliveries, shipments, and office supplies.
• Support office events, employee gatherings, and other workplace programming.
• Assist with new hire onboarding, office assignments, welcome materials, and building access.
• Assist with invoice management, office communications, and other administrative projects as needed.

Connaissances

Calendar management

Executive support

Office operations

Vendor coordination

Discretion

Multi-team support

Communication

Outils

Microsoft Office

Description du poste

Addison Group in New York, NY is seeking an Executive Assistant & Workplace Operations Coordinator to support senior leaders and manage NY office operations.

The role blends high-level calendar management, travel, expenses, and confidential document handling with hands-on vendor coordination, office supplies, onboarding, and event support. Hybrid schedule with up to 4 days onsite per week; competitive benefits.