Executive Office Manager & Operations Lead (Hybrid)

PURE Insurance; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

PURE Insurance in Midtown Manhattan seeks an organized Office Manager / Executive Assistant to support day-to-day office operations and senior leaders while providing remote administrative support. The role blends facilities coordination, calendar management, travel planning, and vendor liaison to ensure a welcoming, efficient office environment.

The position requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced, member-focused company with

Qualifications

• 3+ years in office management or executive administration, workplace operations, or similar role.
• Experience supporting senior executives is preferred.
• Strong organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication with a professional, service-minded approach.
• Discretion, sound judgment, and confidentiality when handling sensitive information.
• Experience coordinating vendors and facilities-related requests and ensuring timely resolution.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with Concur or similar travel and expense systems is preferred.
• Comfort working on-site in Midtown NYC with flexibility for occasional meetings/events.

Responsibilities

• Oversee daily office operations; keep shared spaces, conference rooms, and common areas well-organized and ready for use.
• Coordinate group lunches, deliveries, and meal setup for employees.
• Manage supplies, beverages, and pantry items; ensure equipment maintenance as needed.
• Serve as primary contact for property management, vendors, and building engineers; follow through on service requests.
• Schedule HVAC maintenance, maintain service records, and escalate major issues as needed.
• Handle mail, shipments, and receiving logistics; manage building access and visitor registration.
• Process invoices, reconcile purchases, and submit expenses according to procedures.
• Identify facility needs and communicate recommendations to leadership.
• Provide remote admin support to senior leaders: calendar management, meetings, and scheduling.

Tools

Concur

Microsoft Office

Job description

PURE Insurance in Midtown Manhattan seeks an organized Office Manager / Executive Assistant to support day-to-day office operations and senior leaders while providing remote administrative support. The role blends facilities coordination, calendar management, travel planning, and vendor liaison to ensure a welcoming, efficient office environment.

The position requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced, member-focused company with