Hybrid Executive Assistant & Office Operations Lead

GSTV And Big Machine Label Group; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paternal Leave

Life Insurance

401K Match

Paid Holidays

20 PTO days + Sick time

HSA/FSA

Hybrid and remote options

Job summary

GSTV is seeking an Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team in a fast-paced NYC office environment. The role blends high-trust executive support with day-to-day office operations and HR collaboration for strong new-hire experience.

The ideal candidate communicates exceptionally, exercises strong judgment, protects confidentiality, and uses AI tools thoughtfully. Hybrid NYC work setup with in-office presence required several days a week.

Qualifications

• Bachelor's degree preferred; 5+ years in senior executive support.
• Excellent written and verbal communication with senior stakeholders.
• Strong judgment, discretion with confidential information, and ability to multitask.

Responsibilities

• Provide high-trust executive support to CEO, CFO, and SLT with calendars, travel, and meeting cadences.
• Draft and polish emails, agendas, and board/investor materials; track priorities across departments.
• Serve as liaison with Board and external stakeholders; handle confidential information with discretion.
• Improve and automate workflows to reduce last-minute issues; maintain file organization and version control.

Skills

Scheduling

Communication

Judgment/Discretion

Organization

Attention to detail

Stakeholder management

Education

Bachelor's degree preferred

Tools

Microsoft 365

AI drafting tools

Job description

GSTV is seeking an Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team in a fast-paced NYC office environment. The role blends high-trust executive support with day-to-day office operations and HR collaboration for strong new-hire experience.

The ideal candidate communicates exceptionally, exercises strong judgment, protects confidentiality, and uses AI tools thoughtfully. Hybrid NYC work setup with in-office presence required several days a week.