Strategic Executive Assistant - Hybrid Schedule

Falvey Insurance Group, LTD; North Kingstown (RI); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. You will manage executive inboxes, calendars, travel, meetings, and essential follow-up with discretion.

This role requires proactive, independent work, strong judgment, and the ability to stay ahead of priorities in a technology-forward, professional services setting.

Qualifications

• 3+ years of experience as an Executive Assistant supporting senior-level executives.
• Experience owning executive inboxes and complex calendars.
• Experience managing executive travel, meeting coordination, follow-ups, and competing priorities.
• Experience in corporate or professional services environments with high expectations.
• Strong written and verbal communication skills.

Responsibilities

• Manage high-volume executive inboxes with judgment, prioritizing urgent matters and tracking follow-ups.
• Own and manage complex executive calendars, including scheduling, conflicts, and prep time.
• Track deadlines, approvals, open items, and next steps across multiple executives.
• Coordinate executive travel with itineraries, logistics, and contingencies.
• Manage meeting logistics from scheduling to post-meeting follow-up.
• Prepare executive-level materials, reports, and meeting documents.
• Serve as central liaison between executives, internal teams, external partners, clients, brokers, and vendors.
• Identify gaps and issues early, resolving them before they become problems.
• Communicate clearly and professionally with senior leaders and partners.
• Handle sensitive information with discretion and professionalism.

Skills

Executive Inbox Management

Calendar Management

Travel Coordination

Written & Verbal Communication

Discretion & Professionalism

Organization & Attention to Detail

Prioritization & Proactivity

Tools

Microsoft Outlook

Excel

PowerPoint

Teams

Expense platforms

Scheduling tools

Document management

Job description

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. You will manage executive inboxes, calendars, travel, meetings, and essential follow-up with discretion.

This role requires proactive, independent work, strong judgment, and the ability to stay ahead of priorities in a technology-forward, professional services setting.