Senior Executive Assistant to Leaders | Hybrid & Fast-Paced

Falvey Insurance Group; North Kingstown (RI); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. The role requires ownership of executive inboxes, calendars, travel, meetings, and follow-up systems with discretion.

The ideal candidate will proactively anticipate needs, manage competing priorities, and coordinate cross-functional communication across brokers, clients, and internal teams. The position offers a hybrid schedule with weekday hours.

Qualifications

• 3+ years of experience as an Executive Assistant supporting senior-level executives.
• Experience owning executive inboxes and complex calendars.
• Experience coordinating executive travel and meetings.
• Experience in corporate or professional services environments.
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Manage high-volume executive inboxes with strong judgment and prioritization.
• Fully own and proactively manage complex executive calendars and travel.
• Track deadlines, approvals, open items, and next steps across executives.
• Coordinate executive travel with itineraries and contingencies.
• Manage meeting logistics from scheduling to follow-up.
• Prepare executive-level materials, reports, and meeting documents.
• Serve as a central liaison between executives, teams, brokers, clients, and vendors.
• Identify gaps and resolve issues before they become problems.
• Communicate clearly with senior leaders and business partners.
• Handle confidential information with discretion and professionalism.
• Bring structure and follow-through to a high-volume environment.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Discretion

Independent work

Prioritization

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. The role requires ownership of executive inboxes, calendars, travel, meetings, and follow-up systems with discretion.

The ideal candidate will proactively anticipate needs, manage competing priorities, and coordinate cross-functional communication across brokers, clients, and internal teams. The position offers a hybrid schedule with weekday hours.