Executive Support Lead - Tech & Ventures (Hybrid)

New York Life Insurance Co.; New York (NY); On-site; USD 74,000 - 105,000; Full time

Benefits offered by this job

Leave programs

Adoption assistance

Student loan repayment programs

Job summary

New York Life Insurance Co. in New York is seeking a Senior Administrative Assistant to support two or more executive officers within the Enterprise Technology Services Department.

You will manage calendars, coordinate meetings, prepare materials, and handle sensitive information with professionalism. The role emphasizes discretion, proactive problem-solving, and the ability to adapt to shifting priorities in a fast-paced environment, with hybrid work and opportunities to contribute to strategic

Qualifications

• 5–7 years of administrative support experience, incl. 3 years supporting senior executives.
• Bachelor’s degree preferred.
• Team player with discretion and professionalism.

Responsibilities

• Manage VP calendar(s): balance and prioritize demands, handle changes, resolve conflicts.
• Prepare and distribute meeting materials, agendas, and follow-ups.
• Onboard new employees and assist HR/divisional managers.
• Plan internal and external events and coordinate meetings.
• Process travel and expense reports; handle sensitive information with discretion.
• Capture meeting notes and coordinate input from stakeholders; support AI-enabled efficiency.

Skills

Microsoft Office Suite

Organizational skills

Multitasking

Attention to detail

Verbal and written communication

Discretion & confidentiality

Education

Bachelor’s degree preferred

Job description

New York Life Insurance Co. in New York is seeking a Senior Administrative Assistant to support two or more executive officers within the Enterprise Technology Services Department.

You will manage calendars, coordinate meetings, prepare materials, and handle sensitive information with professionalism. The role emphasizes discretion, proactive problem-solving, and the ability to adapt to shifting priorities in a fast-paced environment, with hybrid work and opportunities to contribute to strategic