Executive Assistant & Office Lead - Hybrid, Summer Fridays

C-Suite Assistants; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Lunch provided

Bonus

Benefits

401K

4 weeks Paid Vacation

Summer Fridays remote

Last 2 weeks in August remote

Medical, dental, vision insurance

Job summary

C-Suite Assistants in New York's Flatiron District is seeking an Executive Assistant/Office Manager to support two executives and an analyst, managing calendars, travel, meetings, and office operations in a fast-paced hedge fund setting.

This in-office role offers Summer Fridays remote and the last two weeks in August remote, with a collaborative culture, event planning, and strong emphasis on discretion and professional conduct.

Qualifications

• Minimum of 5 years of experience supporting an executive.
• BA/BS degree from a college or university.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication abilities.
• Able to build trusted relationships with team and external stakeholders.
• Confidentiality and discretion when supporting leadership.
• Dynamic, proactive, and comfortable in a fast-paced environment.
• Polished, professional demeanor when interacting with high-level executives.

Responsibilities

• Manage and coordinate calendars for 2–3 executives + 1 analyst.
• Plan meetings, confirm locations, and prepare materials.
• Coordinate travel details and calendar logistics.
• Foster relationships with analysts and office staff for task execution.
• Build team morale and support office needs.
• Assist with expense reconciliation.
• Coordinate IT support with external provider.
• Handle adhoc administrative duties as needed.
• Plan firm-wide events: venue, catering, vendors, invites, budgets, logistics.
• Arrange internal/external lunches and accommodate dietary needs.
• Greet guests and escort them to conference rooms (3–5 per day).
• Manage mail deliveries and pantry restocking.
• Monitor office pulse to anticipate events that relieve stress.
• Some off-hour availability required.

Skills

Executive support

Communication skills

Confidentiality

Relationship building

Professional demeanor

Education

BA/BS degree

Tools

Microsoft Office

Job description

C-Suite Assistants in New York's Flatiron District is seeking an Executive Assistant/Office Manager to support two executives and an analyst, managing calendars, travel, meetings, and office operations in a fast-paced hedge fund setting.

This in-office role offers Summer Fridays remote and the last two weeks in August remote, with a collaborative culture, event planning, and strong emphasis on discretion and professional conduct.