Senior Executive Assistant & Office Operations (In-Office)

Zippy MH; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Compensation

Equity for All

Remote Work

Comprehensive Health Coverage

Flexible Spending Accounts

Training & Licensing Support

Paid Time Off

Wellbeing Programs

Parental Leave

No Meeting Wednesdays

Vibrant Slack Community

Career Growth

Job summary

Zippy MH is seeking an Executive Assistant and Office Administrator in our Dallas, TX office. You will provide proactive executive support to the founders, manage calendars, schedule travel, and handle day-to-day office operations to keep the workplace efficient and welcoming.

As the in-office hub, you’ll organize meetings, coordinate events, and ensure supplies and logistics run smoothly, enabling leaders to focus on strategic priorities.

Qualifications

• 3+ years in executive assistance or supporting founders.
• Strong calendar, travel, and meeting logistics skills.
• Discernment, discretion, and professional interaction.
• Clear written and verbal communication with boundaries.
• Proactive problem solving and adaptability in a fast-paced setting.
• Willingness to work in-person at the Dallas office.

Responsibilities

• Manage complex calendars for Ben and Jordan and protect their time.
• Coordinate travel, accommodations, and itineraries; handle logistics.
• Prepare documents, drafts, and expense reports; maintain records.
• Welcome visitors, coordinate office needs, and vendor relations.
• Plan and support internal and leadership events; ensure logistics.

Skills

Executive support

Calendar management

Travel coordination

Gatekeeping

Office administration

Attention to detail

Proactive mindset

In-person collaboration

Tools

Calendar apps

Email apps

Docs & collaboration tools

Job description

Zippy MH is seeking an Executive Assistant and Office Administrator in our Dallas, TX office. You will provide proactive executive support to the founders, manage calendars, schedule travel, and handle day-to-day office operations to keep the workplace efficient and welcoming.

As the in-office hub, you’ll organize meetings, coordinate events, and ensure supplies and logistics run smoothly, enabling leaders to focus on strategic priorities.