Executive Assistant & Office Manager — Houston

ZettaSquared; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Equity

Bonuses

Benefits package

In-office lunches

Flexible time off

Job summary

ZETTA2 is seeking an Executive Assistant / Office Manager to oversee daily office operations at the Houston HQ and support the senior leadership team. You will help set up the HQ, implement systems, and ensure smooth, high-energy execution in a fast-paced AI startup environment.

You will coordinate calendars, travel, presentations, and reports while fostering a professional, welcoming office culture with strong discretion and a focus on growth.

Qualifications

• 3–5 years of executive/administrative support experience.
• Proficiency in Microsoft 365, Adobe, and Google Workspace.
• Strong written and verbal communication.
• Ability to multitask and meet deadlines.
• Discretion with confidential information.
• Based in Houston and able to work from HQ.

Responsibilities

• Function as greeter/ambassador for clients, employees, vendors, guests and partners.
• Manage appointments, travel, memberships, mail and day-to-day admin duties.
• Create and enhance PowerPoint presentations and marketing materials.
• Prepare reports and analyses using Excel.
• Coordinate with CEO/CFO on bills, coding expenses and reimbursements.
• Support leadership with errands and office operations.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate daily breakfast, lunch, and dinner orders.
• Maintain a professional reception area.
• Handle miscellaneous projects for the executive team.

Skills

Executive support

Office management

Microsoft 365

Adobe

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Google Workspace

Microsoft Teams

Job description

ZETTA2 is seeking an Executive Assistant / Office Manager to oversee daily office operations at the Houston HQ and support the senior leadership team. You will help set up the HQ, implement systems, and ensure smooth, high-energy execution in a fast-paced AI startup environment.

You will coordinate calendars, travel, presentations, and reports while fostering a professional, welcoming office culture with strong discretion and a focus on growth.