Executive Assistant & Office Operations Lead

ZBiotics; San Francisco (CA); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Health / dental benefits

401(k) matching

Unlimited paid time off

Parental leave

Home office stipend

Transit benefits in SF Bay Area

Job summary

ZBiotics in San Francisco, CA is seeking an Executive Assistant to keep executives focused and the headquarters running smoothly. You will own company-wide calendaring, lead HQ administration, and drive well-planned offsites to unite the team.

You will support communications, scheduling, and priorities across the company, coordinate travel, events, and logistics, and partner with the Chief of Staff to enable leadership and team effectiveness.

Qualifications

• 5+ years of experience as an executive assistant supporting senior leaders.
• Track record managing complex calendars, inboxes, and competing priorities.
• Experience planning events or offsites end to end, including vendors and travel.
• Experience running office operations, facilities, or workplace administration.
• Clear, polished written communication and strong judgment.
• Comfort with Google Workspace, Asana, Notion and related tools.

Responsibilities

• Handle complex Executive team calendars, resolve conflicts, protect time for priorities.
• Provide email and communications support, triage inboxes, draft correspondence.
• Prioritize executives' time, audit recurring meetings, delegate where appropriate.
• Prepare for meetings with agendas, notes, action items; coordinate travel and rooms.
• Track follow-ups, drive action items to completion, maintain project momentum.
• Support executive-led initiatives with timelines and status updates in PM tools.
• Manage high-touch product shipments to investors and VIPs.
• Partner with the Chief of Staff to align leadership processes and logistics.

Skills

Calendar management

Email triage

Executive communication

Project coordination

Event planning

Office operations

Tools

Google Workspace

Asana

Notion

Job description

ZBiotics in San Francisco, CA is seeking an Executive Assistant to keep executives focused and the headquarters running smoothly. You will own company-wide calendaring, lead HQ administration, and drive well-planned offsites to unite the team.

You will support communications, scheduling, and priorities across the company, coordinate travel, events, and logistics, and partner with the Chief of Staff to enable leadership and team effectiveness.