Executive Assistant & Office Ops Lead (Dallas)

Zippy; Texas; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Compensation

Equity for All

Remote Work

Comprehensive Health Coverage

Flexible Spending Accounts

Training & Licensing Support

Paid Time Off

Wellbeing Programs

Parental Leave

No Meeting Wednesdays

Vibrant Slack Community

Career Growth

Job summary

Zippy, based in Dallas, TX, is seeking an Executive Assistant and Office Administrator to support founders Ben (CEO) and Jordan (President) with calendars, travel, and office operations in a hands-on, in-office role.

You will manage complex schedules, protect their time, coordinate meetings across time zones, and handle vendor relations and office logistics in a fast-paced environment.

Qualifications

• 3+ years of experience in executive assistance, administrative support, or a related role, including experience supporting senior leaders or founders.
• Excellent organization and attention to detail, with experience managing busy calendars, competing priorities, travel, and meeting logistics.
• Strong judgment, discretion, and professionalism when handling confidential information and interacting with employees, partners, and guests.

Responsibilities

• Manage complex calendars for Ben and Jordan, prioritize requests, resolve conflicts, and create space for focused work and key business priorities.
• Protect their time by serving as gatekeeper and point of contact, routing requests and flagging urgent matters.
• Keep meetings organized by scheduling internal and external meetings across time zones, coordinating attendees and logistics, and ensuring agendas and materials are ready.
• Stay ahead of the day by anticipating needs, communicating schedule changes, tracking follow-ups, and ensuring deadlines are met.
• Own travel and logistics, coordinating business travel, accommodations, transportation, and itineraries.

Skills

Executive support

Calendar management

Travel coordination

Discretion & professionalism

Written & verbal communication

In-person Dallas office

Job description

Zippy, based in Dallas, TX, is seeking an Executive Assistant and Office Administrator to support founders Ben (CEO) and Jordan (President) with calendars, travel, and office operations in a hands-on, in-office role.

You will manage complex schedules, protect their time, coordinate meetings across time zones, and handle vendor relations and office logistics in a fast-paced environment.