Executive Assistant to CEO — Strategic Partner (Dallas, In-Office)

dfwHR; Carrollton (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Annual Short Term Incentive

401(k)

15 days vacation

Job summary

dfwHR seeks an experienced Executive Assistant to support the CEO in a direct-hire, in-office role in the northwest Dallas area. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

Key qualifications include 7–10 years supporting C-suite leaders, advanced MS Office skills, strong communication, and proactive problem-solving. This role offers high visibility and partnership with senior leadership.

Qualifications

• 7–10 years experience supporting C-suite executives (CEO/President/Owner/Principal or similarly senior leader).
• Advanced Microsoft Office skills, including Excel, PowerPoint, Word, and Outlook.
• Strong organizational, calendar management, prioritization, and time management skills.
• Demonstrated ability to anticipate executive needs and operate independently with minimal supervision.
• Strong written and verbal communication skills.
• Exceptional judgment, discretion, and confidentiality.

Responsibilities

• Serve as a highly trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-up
• Coordinate meetings, appointments, travel arrangements, conferences, and executive events
• Manage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attention
• Serve as a gatekeeper and key point of contact for internal and external stakeholders
• Prepare meeting agendas, presentations, reports, business communications, and supporting materials
• Track commitments, deadlines, strategic initiatives, and action items to ensure timely completion
• Coordinate leadership, executive, and advisory meetings as needed
• Anticipate executive needs and proactively identify solutions without waiting for direction
• Support executive level projects and strategic business initiatives
• Handle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretion
• Develop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partners
• Provide limited support to other members of the executive leadership team as business needs require
• Assist with company events, leadership meetings, travel logistics, and occasional administrative needs
• Represent the Executive Office with professionalism while remaining comfortable in a hands-on operating environment

Skills

C-suite support

Office 365

Excel (advanced)

Calendar management

Communication

Discretion

Time management

Stakeholder management

Executive presence

Problem solving

Education

High school diploma

Associate/Bachelor’s degree preferred

Tools

Excel

PowerPoint

Outlook

Word

Job description

dfwHR seeks an experienced Executive Assistant to support the CEO in a direct-hire, in-office role in the northwest Dallas area. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

Key qualifications include 7–10 years supporting C-suite leaders, advanced MS Office skills, strong communication, and proactive problem-solving. This role offers high visibility and partnership with senior leadership.