Senior Executive Assistant & Operations Liaison

Zaddy Solutions; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Zaddy Solutions in Pittsburgh is seeking an experienced Senior Administrative Assistant to support senior leadership and oversee day-to-day office operations. You will manage complex calendars, travel, expense reporting, CRM tasks, and internal communications, while maintaining discretion and professionalism.

The role requires a highly organized, proactive professional who thrives in a fast-paced environment.

Qualifications

• 6+ years of administrative or executive support experience.
• Experience supporting senior-level leaders or teams.
• Outstanding organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Discretion and professionalism with confidential information.

Responsibilities

• Provide high-level administrative support to senior leadership and manage complex calendars.
• Coordinate domestic travel and prepare detailed itineraries; support expense reporting.
• Assist with meetings, materials, and internal communications; oversee office logistics.
• Support CRM data maintenance and business development activities.
• Lead special projects and cross-functional coordination as needed.

Skills

EA experience

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Discretion

Team player

MS Office

Tools

Concur

MS Teams

Zoom

CRM systems

Job description

Zaddy Solutions in Pittsburgh is seeking an experienced Senior Administrative Assistant to support senior leadership and oversee day-to-day office operations. You will manage complex calendars, travel, expense reporting, CRM tasks, and internal communications, while maintaining discretion and professionalism.

The role requires a highly organized, proactive professional who thrives in a fast-paced environment.