Onsite Strategic Executive Assistant to Senior Leadership

Integra Mission Critical, LLC.; United States; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive healthcare

Life and disability insurance

Flexible benefits

Generous paid time off

Education assistance

Retirement and savings programs

Job summary

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership at our Dallas area corporate office. The role focuses on prioritization, protecting time, coordinating communication flow, and reducing day-to-day friction.

The successful candidate will manage calendars, travel, expense reporting, and cross-functional coordination in a fast-paced environment, demonstrating professionalism, discretion, and ownership.

Qualifications

• 5 years of Executive Assistant executive operations or high level administrative support experience required.
• Bachelor's degree preferred.
• Proven experience supporting senior leadership in a fast paced environment.
• Strong judgment prioritization and decision making skills.
• Excellent written and verbal communication abilities.
• High level of professionalism executive presence and discretion.
• Advanced organizational and multitasking capabilities.
• Strong ability to anticipate needs and proactively solve problems.
• Proficiency in Microsoft 365 including Outlook Teams Word Excel and PowerPoint.
• Experience managing complex calendars executive travel expense reporting and meeting coordination.

Responsibilities

• Manage executive calendars with strategic prioritization and proactive conflict resolution.
• Coordinate complex meetings schedules and logistics across internal and external stakeholders.
• Prepare agendas briefing materials presentations and executive meeting preparation documents.
• Manage communication flow on behalf of executives including inbox triage follow ups and prioritization of requests.
• Arrange complex travel logistics including flights hotels transportation itineraries and contingency planning.
• Prepare manage and reconcile expense reports and executive related financial documentation.
• Act as a primary point of contact and administrative gateway for assigned executives.
• Support executive decision making through organization preparation research and operational coordination.
• Coordinate cross functional meetings projects and operational initiatives.
• Anticipate scheduling conflicts operational challenges and executive needs before escalation.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Support client interactions executive readiness and high level meeting coordination.
• Monitor priorities deadlines and follow through to ensure operational alignment and execution.
• Build strong working relationships across departments leadership teams clients and external partners.
• Provide high touch professional support that enhances executive effectiveness and organizational efficiency.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Organization

Prioritization

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership at our Dallas area corporate office. The role focuses on prioritization, protecting time, coordinating communication flow, and reducing day-to-day friction.

The successful candidate will manage calendars, travel, expense reporting, and cross-functional coordination in a fast-paced environment, demonstrating professionalism, discretion, and ownership.