Senior Executive Administrative Assistant to GPS Leaders

Abbott Laboratories; Illinois; On-site; USD 30,000 - 62,000; Full time

Job summary

Abbott, a global healthcare leader, seeks an Administrative Assistant to support GPS senior executives, manage calendars, coordinate travel, and prepare business documents. This role requires discretion, strong organization, and excellent communication skills in a fast-paced environment.

You will handle confidential information, support onboarding, and collaborate across departments to ensure smooth operations and compliance with policies.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Discretion with confidential information.
• Intermediate to advanced Microsoft Office skills.
• Experience managing calendars, meetings, and travel.
• Strong written and verbal communication.
• Ability to work with executives, colleagues, vendors, and external partners.
• Attention to detail and problem-solving.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements.
• Screen calls, manage correspondence, and visitor interactions with professionalism.
• Prepare and process expense reports, invoices, and requisitions.
• Coordinate domestic and international travel and resolve scheduling conflicts.
• Create and maintain presentations, spreadsheets, and reports using Office tools.
• Support virtual meetings via Teams, Zoom, and other platforms.
• Assist with contract routing and document review for completeness.
• Coordinate onboarding activities and office setup for new employees.
• Order supplies and departmental resources; provide backup support as needed.
• Maintain confidentiality of sensitive information and collaborate across functions.

Skills

Calendar management

Travel arrangements

Microsoft Office

Communication

Discretion

Administrative support

Education

High school diploma or equivalent

Some college coursework / associate’s degree

Tools

Concur

Workday

SharePoint

SRM

Microsoft Power Apps

Adobe Acrobat

Visio

OrgPlus

Job description

Abbott, a global healthcare leader, seeks an Administrative Assistant to support GPS senior executives, manage calendars, coordinate travel, and prepare business documents. This role requires discretion, strong organization, and excellent communication skills in a fast-paced environment.

You will handle confidential information, support onboarding, and collaborate across departments to ensure smooth operations and compliance with policies.