Executive Admin Assistant for Senior Leaders

Thornton Tomasetti; Illinois; Hybrid; USD 32,000 - 62,000; Full time

Job summary

Abbott Park, IL-based Administrative Assistant II role supports senior GPS leaders with calendar management and travel planning. You will screen communications, prepare reports, and assist with onboarding and documentation, ensuring confidentiality and professional liaison across teams.

The position emphasizes meticulous scheduling, expense processing, and coordination of domestic and international travel, with a focus on accuracy and oversight in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support experience, preferably for senior leaders.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars, coordinating meetings, and arranging travel.
• Strong written and verbal communication skills; ability to handle confidential information.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management and travel arrangements.
• Screen calls, correspondence, and visitor interactions with professionalism and discretion.
• Prepare expense reports, invoices, and purchase requisitions; process documentation.
• Coordinate domestic and international travel and scheduling conflicts.
• Create and maintain presentations, spreadsheets, and other business materials.

Skills

Calendar management

Travel coordination

Microsoft Office

Communication

Discretion

Administrative support

Expense reports

Education

High school diploma or equivalent

Some college coursework/Associate’s degree

Tools

Concur

Workday

SharePoint

SRM

Microsoft Power Apps

Adobe Acrobat

Visio

Job description

Abbott Park, IL-based Administrative Assistant II role supports senior GPS leaders with calendar management and travel planning. You will screen communications, prepare reports, and assist with onboarding and documentation, ensuring confidentiality and professional liaison across teams.

The position emphasizes meticulous scheduling, expense processing, and coordination of domestic and international travel, with a focus on accuracy and oversight in a fast-paced environment.