Executive Administrative Assistant II

Thornton Tomasetti; California; Hybrid; USD 52,000 - 103,000; Full time

Benefits offered by this job

Free medical coverage

Excellent retirement plan

Tuition reimbursement

Education benefits

Job summary

Abbott Laboratories in Sylmar, CA seeks an experienced Administrative Support professional. You will handle phones, calendars, travel arrangements, expense reporting, and the creation of business documents for senior leaders.

The role requires strong MS Office skills, attention to detail, and the ability to manage confidential information. Expect coordination of meetings, onboarding support, and collaboration with cross‑functional teams at Abbott.

Qualifications

• Minimum 3 years’ relevant admin experience including expense and travel coordination.
• Experience with expense reporting, purchasing, and meeting logistics.
• Proficient MS Office user with strong document preparation skills.
• Education: High School Diploma or GED.

Responsibilities

• Answering phones and managing calendars for executives.
• Scheduling travel and coordinating meetings and events.
• Processing expense reports and managing correspondence.
• Preparing presentations from source materials.
• Onboarding new administrative assistants and supporting budgeting tasks.

Skills

Calendar management

Meeting planning

MS Office proficiency

Travel coordination

Expense reporting

Communication

Education

High School Diploma/GED

Tools

Ariba

Office Suite (Word/Excel/PowerPoint)

Job description

Abbott Laboratories in Sylmar, CA seeks an experienced Administrative Support professional. You will handle phones, calendars, travel arrangements, expense reporting, and the creation of business documents for senior leaders.

The role requires strong MS Office skills, attention to detail, and the ability to manage confidential information. Expect coordination of meetings, onboarding support, and collaboration with cross‑functional teams at Abbott.