Senior Administrative Assistant to Divisional VP

Abbott; Los Angeles (CA); On-site; USD 34,000 - 68,000; Full time

Benefits offered by this job

Health coverage

Tuition reimbursement

Retirement plan with employer contrib.

Education benefit

Job summary

Abbott is seeking a seasoned administrative professional to support one or more Divisional Vice Presidents. The role involves advanced calendar management, travel planning, and handling confidential documents in a fast-paced healthcare environment.

You will prepare presentations, coordinate team events, onboarding, and coordinate with multiple departments while maintaining compliance with corporate policies. Strong MS Office skills and prior experience with expense reporting are essential.

Qualifications

• Minimum 3 years’ relevant admin experience
• Proficient MS Office Suite user (Word/Excel/PowerPoint)
• Experience with expense reporting and travel arrangements
• Calendar management and meeting coordination
• Handling confidential information and executive support

Responsibilities

• Provide advanced administrative support to Divisional Vice Presidents and managers
• Manage calendars, travel, correspondence, and couriers
• Prepare presentations from source materials; support meeting planning
• Coordinate departmental files and maintain compliance with policies
• Assist with onboarding and training of administrative staff
• Coordinate budgets/expense tracking and purchasing processes
• Serve as liaison for remote access issues and high-level executives
• Ensure timely communications and scheduling to minimize conflicts

Education

High School Diploma/GED

Job description

Abbott is seeking a seasoned administrative professional to support one or more Divisional Vice Presidents. The role involves advanced calendar management, travel planning, and handling confidential documents in a fast-paced healthcare environment.

You will prepare presentations, coordinate team events, onboarding, and coordinate with multiple departments while maintaining compliance with corporate policies. Strong MS Office skills and prior experience with expense reporting are essential.