Proactive Executive Assistant to Senior Leadership

AB Staffing Solutions; Gilbert (AZ); On-site; USD 55,000 - 85,000; Full time

Job summary

AB Staffing Solutions is seeking an Executive Assistant to provide high-level administrative and operational support to members of senior leadership. This role demands superb organization, proactive mindset and the ability to manage competing priorities in a fast-moving environment.

Responsibilities include calendar management, travel coordination, expense reporting, document preparation and cross-functional coordination.

Qualifications

• 3+ years of administrative, executive support, operations or comparable professional experience.
• Experience supporting leaders in a fast-paced professional environment.
• Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint.
• Experience coordinating calendars, meetings and travel.
• Strong written and verbal communication skills.
• Excellent organizational and proofreading skills.
• Ability to manage multiple priorities and deadlines.
• Demonstrated discretion when handling confidential information.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Manage complex calendars, meetings and changing priorities for senior leaders
• Coordinate domestic travel, itineraries and related logistics
• Assist with expense reporting and administrative documentation
• Track commitments, deadlines and follow-up items
• Anticipate scheduling conflicts and proactively resolve issues
• Handle sensitive and confidential information with discretion
• Provide support on special assignments and leadership priorities
• Draft, edit and proofread professional correspondence
• Communicate with internal and external stakeholders on behalf of leadership when appropriate
• Coordinate meetings and ensure participants have the information they need
• Use sound judgment when determining what requires immediate leadership attention
• Maintain a high level of professionalism across written and verbal communication
• Prepare and edit professional presentations and leadership materials
• Develop reports, spreadsheets, meeting documents and other business materials
• Consolidate information from multiple sources into clear and organized formats
• Review materials carefully for accuracy, consistency and presentation quality
• Assist with projects from initial planning through completion
• Maintain action-item lists, timelines and project documentation
• Coordinate meetings, events and related logistics
• Support general business processes, documentation and record keeping
• Identify opportunities to improve organization and administrative efficiency

Skills

Administrative support

Executive support

Outlook

Excel

PowerPoint

Communication

Proofreading

Organization

Multitasking

Discretion

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

AB Staffing Solutions is seeking an Executive Assistant to provide high-level administrative and operational support to members of senior leadership. This role demands superb organization, proactive mindset and the ability to manage competing priorities in a fast-moving environment.

Responsibilities include calendar management, travel coordination, expense reporting, document preparation and cross-functional coordination.