Admin Assistant II

Abbott Laboratories; Illinois; On-site; USD 30,000 - 62,000; Full time

Job summary

Abbott, a global healthcare leader, seeks an Administrative Assistant to support GPS senior executives, manage calendars, coordinate travel, and prepare business documents. This role requires discretion, strong organization, and excellent communication skills in a fast-paced environment.

You will handle confidential information, support onboarding, and collaborate across departments to ensure smooth operations and compliance with policies.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Discretion with confidential information.
• Intermediate to advanced Microsoft Office skills.
• Experience managing calendars, meetings, and travel.
• Strong written and verbal communication.
• Ability to work with executives, colleagues, vendors, and external partners.
• Attention to detail and problem-solving.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements.
• Screen calls, manage correspondence, and visitor interactions with professionalism.
• Prepare and process expense reports, invoices, and requisitions.
• Coordinate domestic and international travel and resolve scheduling conflicts.
• Create and maintain presentations, spreadsheets, and reports using Office tools.
• Support virtual meetings via Teams, Zoom, and other platforms.
• Assist with contract routing and document review for completeness.
• Coordinate onboarding activities and office setup for new employees.
• Order supplies and departmental resources; provide backup support as needed.
• Maintain confidentiality of sensitive information and collaborate across functions.

Skills

Calendar management

Travel arrangements

Microsoft Office

Communication

Discretion

Administrative support

Education

High school diploma or equivalent

Some college coursework / associate’s degree

Tools

Concur

Workday

SharePoint

SRM

Microsoft Power Apps

Adobe Acrobat

Visio

OrgPlus

Job description

Location United States - Illinois - Abbott Park Category Business Support

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

• At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism.

What You’ll Work On

• Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements
• Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion
• Prepare and process expense reports, invoices, purchase requisitions, and other business documentation
• Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts
• Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools
• Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms
• Assist with contract routing, signature processing, and document review for completeness
• Coordinate new employee onboarding activities, including office setup and technology access
• Order office supplies, business cards, and other departmental resources
• Serve as a liaison for administrative and technology-related support requests
• Maintain confidentiality while handling sensitive business and employee information
• Collaborate across functions and provide backup support to other administrative professionals as needed
• Ensure compliance with company policies, procedures, and administrative processes

Required Qualifications

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Proven ability to handle confidential information with a high level of discretion
• Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing complex calendars, coordinating meetings, and arranging travel
• Strong written and verbal communication skills
• Ability to work effectively with executives, colleagues, vendors, and external partners
• Exceptional attention to detail and problem-solving skills

Preferred Qualifications

• Some college coursework or an associate’s degree
• Experience supporting vice presidents, directors, or other senior-level leaders
• Experience with Concur, Workday, SharePoint, SRM, and Microsoft Power AppsFamiliarity with Adobe Acrobat, Visio, OrgPlus, or similar business applications
• Experience coordinating onboarding activities for new employees
• Ability to anticipate needs, take initiative, and work independently with minimal supervision
• Demonstrated success in a fast-paced corporate environment
• Experience supporting procurement, supply chain, or other business operations teams is a plus

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is $22.50 – $45.00 per hour. In specific locations, the pay range may vary from the range posted.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Job Id 31163091 LocationUnited States - Illinois - Abbott Park Medical surveillance Not Applicable Division GPS Global Purchasing Services Travel Not specified Additional Location Significant work activities Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day); Keyboard use (greater or equal to 50% of the workday)

INNOVATIVE BENEFITS

We support our colleagues around the world as they care for themselves and their families with offerings tailored to their unique needs.

DIVERSITY & INCLUSION

We strive to provide environments where all employees feel welcome and able to bring their full selves to work. To do this we integrate diversity, equity, and inclusion across Abbott.

SUSTAINABILITY FOR OUR FUTURE

At Abbott, sustainability means managing our efforts so we can help the greatest number of people around the world live fuller lives through better health.

WE'RE RECOGNIZED AROUND THE WORLD

DOW JONES SUSTAINABILITY INDEX

BEST CORPORATE CITIZENS

FORTUNE CHANGE THE WORLD

FORTUNE'S MOST ADMIRED COMPANIES

JOIN OUR TALENT COMMUNITY

We will notify you about relevant positions, and keep you in mind when we have interesting opportunities.

An Equal Opportunity Employer Abbott welcomes and encourages diversity in our workforce. EEO (ENGLISH) EEO (SPANISH) PAY TRANSPARENCY NONDISCRIMINATION PROVISION We provide reasonable workplace accommodations. U.S. residents only: To request accommodation, please call 224-667-0340or email [e-mail]. Abbott is committed to pay equity and transparency. Compensation is determined using objective, job-related, and gender-neutral criteria in compliance with applicable laws and local regulations.