Admin Assistant II

Thornton Tomasetti; Illinois; On-site; USD 32,000 - 62,000; Full time

Job summary

Abbott Park, IL-based Administrative Assistant II role supports senior GPS leaders with calendar management and travel planning. You will screen communications, prepare reports, and assist with onboarding and documentation, ensuring confidentiality and professional liaison across teams.

The position emphasizes meticulous scheduling, expense processing, and coordination of domestic and international travel, with a focus on accuracy and oversight in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support experience, preferably for senior leaders.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars, coordinating meetings, and arranging travel.
• Strong written and verbal communication skills; ability to handle confidential information.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management and travel arrangements.
• Screen calls, correspondence, and visitor interactions with professionalism and discretion.
• Prepare expense reports, invoices, and purchase requisitions; process documentation.
• Coordinate domestic and international travel and scheduling conflicts.
• Create and maintain presentations, spreadsheets, and other business materials.

Skills

Calendar management

Travel coordination

Microsoft Office

Communication

Discretion

Administrative support

Expense reports

Education

High school diploma or equivalent

Some college coursework/Associate’s degree

Tools

Concur

Workday

SharePoint

SRM

Microsoft Power Apps

Adobe Acrobat

Visio

Job description

## Admin Assistant IIApply: United States - Illinois - Abbott Park: Full time: Posted Today: End Date: October 11, 2026 (15 days left to apply): 31163091Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.## **JOB DESCRIPTION:****Working at Abbott*** At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:* Career development with an international company where you can grow the career you dream of.* Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.* An excellent retirement savings plan with high employer contribution* Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.* A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.* A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. **The Opportunity**Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism. **What You’ll Work On*** Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements* Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion* Prepare and process expense reports, invoices, purchase requisitions, and other business documentation* Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts* Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools* Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms* Assist with contract routing, signature processing, and document review for completeness* Coordinate new employee onboarding activities, including office setup and technology access* Order office supplies, business cards, and other departmental resources* Serve as a liaison for administrative and technology-related support requests* Maintain confidentiality while handling sensitive business and employee information* Collaborate across functions and provide backup support to other administrative professionals as needed* Ensure compliance with company policies, procedures, and administrative processes **Required Qualifications*** High school diploma or equivalent* 3+ years of administrative support experience, preferably supporting senior leaders or executives* Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously* Proven ability to handle confidential information with a high level of discretion* Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams* Experience managing complex calendars, coordinating meetings, and arranging travel* Strong written and verbal communication skills* Ability to work effectively with executives, colleagues, vendors, and external partners* Exceptional attention to detail and problem-solving skills **Preferred Qualifications*** Some college coursework or an associate’s degree* Experience supporting vice presidents, directors, or other senior-level leaders* Experience with Concur, Workday, SharePoint, SRM, and Microsoft Power Apps* Familiarity with Adobe Acrobat, Visio, OrgPlus, or similar business applications* Experience coordinating onboarding activities for new employees* Ability to anticipate needs, take initiative, and work independently with minimal supervision* Demonstrated success in a fast-paced corporate environment* Experience supporting procurement, supply chain, or other business operations teams is a plus Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobalr @AbbottNews and @AbbottGlobal.**The base pay for this position is**$22.50 – $45.00/hourIn specific locations, the pay range may vary from the range posted.## **JOB FAMILY:**Administrative Support## **DIVISION:**GPS Global Purchasing Services## **LOCATION:**United States > Abbott Park : AP52## **ADDITIONAL LOCATIONS:**## **WORK SHIFT:**Standard## **TRAVEL:**Not specified## **MEDICAL SURVEILLANCE:**Not Applicable## **SIGNIFICANT WORK ACTIVITIES:**Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO\\_English.pdfEEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO\\_Spanish.pdf