Proactive Executive Assistant to Senior Leaders

AB Staffing Solutions; Mesa (AZ); On-site; USD 60,000 - 75,000; Full time

Job summary

AB Staffing Solutions is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. You will manage calendars, coordinate domestic travel, prepare reports and presentations, and handle confidential information with discretion.

The role requires strong communication, organization, and the ability to prioritize in a fast-paced environment. Prior experience supporting executives and a Bachelor’s degree or equivalent is preferred.

Qualifications

• 3+ years of administrative, executive support, operations or comparable professional experience
• Experience supporting leaders in a fast-paced professional environment
• Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint
• Experience coordinating calendars, meetings and travel
• Strong written and verbal communication skills
• Excellent organizational and proofreading skills
• Ability to manage multiple priorities and deadlines
• Demonstrated discretion when handling confidential information
• Ability to work independently and exercise sound judgment

Responsibilities

• Manage complex calendars, meetings and changing priorities for senior leaders
• Coordinate domestic travel, itineraries and related logistics
• Assist with expense reporting and administrative documentation
• Track commitments, deadlines and follow-up items
• Anticipate scheduling conflicts and proactively resolve issues
• Handle sensitive and confidential information with discretion
• Provide support on special assignments and leadership priorities
• Draft, edit and proofread professional correspondence
• Communicate with internal and external stakeholders on behalf of leadership when appropriate
• Coordinate meetings and ensure participants have the information they need
• Use sound judgment when determining what requires immediate leadership attention
• Maintain a high level of professionalism across written and verbal communication
• Prepare and edit professional presentations and leadership materials
• Develop reports, spreadsheets, meeting documents and other business materials
• Consolidate information from multiple sources into clear and organized formats
• Review materials carefully for accuracy, consistency and presentation quality
• Assist with projects from initial planning through completion
• Maintain action-item lists, timelines and project documentation
• Coordinate meetings, events and related logistics
• Support general business processes, documentation and record keeping
• Identify opportunities to improve organization and administrative efficiency

Skills

Attention to detail

Prioritization

Professional communication

Discretion

Independent work

Education

Bachelor's degree or equivalent combination of education and professional experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

AB Staffing Solutions is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. You will manage calendars, coordinate domestic travel, prepare reports and presentations, and handle confidential information with discretion.

The role requires strong communication, organization, and the ability to prioritize in a fast-paced environment. Prior experience supporting executives and a Bachelor’s degree or equivalent is preferred.