Executive Administrative Assistant to VP

ABBVIE; North Chicago (IL); On-site; USD 37,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

AbbVie seeks an experienced Administrative Assistant to provide high‑level support to VP‑level staff. You will manage calendars, travel, and correspondence, prepare documents, and assist with meetings and events.

The role involves handling confidential information and coordinating onboarding while maintaining professional interactions with executives. A collaborative, discreet, and proactive approach is essential.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• High School diploma or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.
• Self-starter able to function with general instruction.
• Builds strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and productive contributor.
• Learns quickly and adapts to change.
• Open to suggestions for improvement.
• Maintains confidentiality.

Responsibilities

• Provide advanced administrative support to VP level or equivalent and manage scheduling conflicts.
• Order office and department supplies and track expenditures where applicable.
• Coordinate and maintain departmental files in compliance with guidelines.
• Ensure compliance with Corporate and Divisional policies and privacy rules.
• Proficient use of Microsoft Office and travel websites for scheduling and documentation.
• Coordinate onboarding for new employees and office setups.
• Interact professionally with high level executives and handle confidential information.
• Maintain calendars and organize domestic and international travel arrangements.
• Potentially train/coordinate work with other administrative assistants at other sites.

Skills

MS Office

Outlook

Adobe Acrobat

Executive support

Calendar management

Education

High School diploma

Tools

Travel portal

Job description

AbbVie seeks an experienced Administrative Assistant to provide high‑level support to VP‑level staff. You will manage calendars, travel, and correspondence, prepare documents, and assist with meetings and events.

The role involves handling confidential information and coordinating onboarding while maintaining professional interactions with executives. A collaborative, discreet, and proactive approach is essential.