Senior Department Assistant, Level 5/Department Associate, Level 6

FORDHAM University

New York (NY)

On-site

USD 48,000 - 56,000

Full time

14 days+

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Job summary

Fordham University seeks a Department Associate in the Economics Department to provide essential clerical support to the Chair, Associate Chairs, and Graduate Director. You will assist with office procedures, budgets, schedules, and events across Bronx and Manhattan campuses.

You will train staff, coordinate classroom and course logistics, and help manage graduate program administration. Proficiency in MS Office, Banner, Google Suite, and Canva is expected; a Jesuit education mindset is valued.

Qualifications

High School diploma or equivalent required.
Minimum of 3 years of clerical experience.
Proactive approach to responsibilities, planning, and event assistance.
Ability to take initiative and strong writing, speaking, and organizational skills.
Proficiency in Microsoft Office Suite and Banner; willingness to learn website platform.
Proficiency in Google Suite Apps and Canva.
Ability to manage department budget and handle sensitive materials with discretion.
Knowledge of and commitment to the Jesuit mission in higher education.

Responsibilities

Provides clerical support to the Chair, Associate Chairs, and Graduate Director and assists with office procedure development and implementation.
Serves as departmental office assistant and trains staff and student workers.
Assists Chair with monthly budget reconciliation and coordinates budget transfers.
Maintains forms for instructors and processes travel reimbursements.
Coordinates events, seminars, and talks across campuses.
Schedules courses and handles class inventory submissions.
Updates department records and assists with graduate program administration.
Maintains the department website in coordination with faculty.

Skills

Proactive approach

Initiative

Writing skills

Speech skills

Organizational skills

Microsoft Office

Banner

Google Suite

Canva

Budget management

Discretion and diplomacy

Jesuit mission knowledge

Education

High School diploma

Bachelor's degree preferred

Tools

Banner

Microsoft Office

Google Workspace

Job description

Title of Position

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

The Department Associate is the primary point of contact for all clerical matters in the Economics Department. Under the direction of the Chair, the Department Associate handles the department’s operational needs, and supports students and faculty, particularly the Department Chair.

Essential Functions

Provides clerical support to the Chair, Associate Chairs, and Graduate Director and assists with office procedure development and implementation.

Serves as departmental office assistant and helps with training of secretarial staff and part-time hourly and supervises student workers.

Assists Chair with monthly budget reconciliation, uses software such as Jaggaer Contract Management and Concur, coordinates budget transfers.

Maintains forms and procedures for new and returning adjunct and full-time non-tenure line instructors. (I-9 Certifier)

Assists with the processing of tenure line faculty conference travel expenses and other event reimbursements.

Coordinates and advertises (in consultation with faculty organizers) special events, weekly department seminars, larger talks/lectures at both campuses.

Coordinates classroom schedules and course inventory (submits courses and block requests to CLSS ).

Assists in the administration of the graduate programs and future graduate programs, including registration, record maintenance, graduation, and GSAS policies and procedures.

Updates the website (needs to be trained in web software) in coordination with the Department Chair and faculty who work on website management.

Assists undergraduate students with course registration issues related to their Major and/or Minor, declaring Major/minor.

Serves as primary liaison with Academic Records, the Office of Payroll, Accounts Payable, FAS Office, Provost Office staff, GSAS staff, and Campus Operations/Facilities.

Assists Department Chair with all reappointment and renewal contracts for non-tenure line instructors (part-time and full-time).

Works with the Department Chair to schedule office space for all non-tenure line instructors and PhD student instructors.

Handles forms and paperwork related to nontenure line full and part-time instructors.

Provides updates to department records regarding majors and minors.

Essential Functions Note

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Management Responsibilities

Management Responsibilities Not responsible for supervision or oversight of others.

Additional Functions

Assists in the preparation and design of promotional materials (e.g., flyers advertising a new course or program) for graduate and undergraduate programs.

Handles facilities requests for all department spaces.

Organizes and submits orders for classroom supplies for all faculty.

Provides support for instructors who need classrooms for review sessions etc. (e.g., booking classrooms on 25Live and following up with Academic Records).

Handles ad hoc projects and troubleshoots issues as they arise.

Required Qualifications: Education and Experience

HIgh School diploma or equivalent required.

Minimum of 3 years of clerical experience.

Required Qualifications: Knowledge and Skills

Proactive approach to responsibilities, planning, and project and event assistance.

Ability to take initiative.

Excellent writing, speaking, and organizational skills; attention to detail and accuracy.

Proficiency in Microsoft Office Suite and Banner. Proficiency or willingness to learn website platform.

Proficiency in Google Suite Apps.

Ability to learn new applications/software such as Canva.

Ability to handle department budget.

Excellent judgment, diplomacy, and discretion necessary in handling confidential and/or sensitive materials.

Knowledge of and commitment to the Jesuit mission in higher education.

Preferred Qualifications

Ablility to work in a fast paced academic or professional setting.

Bachelor’s degree preferred.

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,473.65

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria $2,473.65

Minimum Biweekly Salary for All Others

Minimum Biweekly Salary for All Others $2,269.60

Maximum Biweekly Salary for All Others

Maximum Biweekly Salary for All Others $2,269.60

Union Affiliation

Union Affiliation Local 153

Posting Number

Posting Number C083P

Number of Vacancies

Number of Vacancies 1

Posting Date

08/26/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Sitting Nearly Continuously

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Nearly Continuously

Hearing, Listening, Talking Nearly Continuously

Standing

Standing Often

Walking

Walking Often

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Seldom

Climbing stairs Seldom

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Seldom

Pulling, pushing

Pulling, pushing Seldom

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Not Required

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents