Department Assistant

FORDHAM University; New York (NY); Hybrid; USD 23.000 - 34.000; Teilzeit

Zusammenfassung

Fordham University is seeking a part-time Provost Department Assistant to support the Provost’s Office with project management, coordination, and operational tasks focused on Corporate Relations. The role emphasizes planning, communication, and event support in a fast-paced environment.

The successful candidate will be highly organized, detail-oriented, proactive, and able to manage multiple priorities. This 19-hour-per-week position reports to the Assistant Provost for Corporate Relations.

Qualifikationen

• Proficiency with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office).
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent communication skills.
• High attention to detail and follow-through.
• Comfortable with multitasking.
• Ability to work independently while collaborating effectively across teams.
• A team player with strong interpersonal skills and the ability to maintain discretion and confidentiality.

Aufgaben

• Supports planning and execution of strategic projects with timelines and deliverables.
• Coordinates communications and events for Corporate Relations.
• Tracks milestones and follows up with stakeholders to keep work on track.
• Drafts external communications and coordinates with design and marketing teams.
• Manages calendar, room reservations, and event logistics.

Kenntnisse

Google Workspace

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Multitasking

Independent work

Team player

Jobbeschreibung

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Assistant Provost for Corporate Relations, the Provost Department Assistant will provide project management, high-level administrative, coordination, and operational support to the Provost’s Office, with a particular focus on the Corporate Relations function.

This role will help manage projects and initiatives from planning through execution, coordinate communications and events, track timelines and deliverables, and support the day-to-day operations of corporate relations activities.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced, collaborative environment. The successful candidate will be able to take direction on priorities and independently manage follow-up, coordination, and execution to keep projects moving forward.

This is a part-time position not to exceed 19 hours per week.

Essential Functions

Project Management & Coordination Supports the planning and execution of strategic projects and initiatives, developing and maintaining project plans, timelines, task lists and key deliverables

Tracks project milestones, deadlines, dependencies and outstanding action items and proactively follows up with stakeholders to ensure work remains on track.

Supports the development and maintenance of systems and processes that improve the efficiency and organization of Corporate Relations activities

Event Planning & Execution

Provides operational support for events, both in-person and virtual

Coordinates logistics including location, vendors, technology setup, and day‑of execution

Creates and coordinates event materials such as invitations, agendas, slide decks, signage, and briefing documents

Manages event timelines and ensure deliverables are met across internal and external stakeholders

Tracks RSVPs, manages guest lists, and supporst event follow-up activities

Communications & Marketing Support Drafts initial versions of external-facing communications (e.g., marketing emails, flyers, invitations, outreach messages) based on outlines or content provided

Coordinates with design, marketing, and communications teams to support final production and distribution of materials

Essential Functions Note

Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Additional Functions

Strategic Initiatives Support with strategic initiatives as needed, Salesforce maintenance, and other duties as assigned

Manage calendar coordination, and meeting logistics, including room reservations and technology needs for multi‑stakeholder engagements on campus

Required Qualifications: Education and Experience

Required Qualifications: Knowledge and Skills

Proficiency with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office)

Strong organizational and time‑management skills with the ability to manage multiple priorities

Excellent communication skills

High attention to detail and follow‑through

Comfortable with multitasking

Ability to work independently while collaborating effectively across teams

A team player with strong interpersonal skills and the ability to maintain discretion and confidentiality

Preferred Qualifications

Minimum Hourly Salary

Minimum Hourly Salary 17

Maximum Hourly Salary

Maximum Hourly Salary 25

Union Affiliation

Union Affiliation N/A

Posting Number

Posting Number PT137P

Number of Vacancies

Number of Vacancies 1

Start Date

Start Date ASAP

End Date

Posting Date

Posting Date 09/28/2026

Special Instructions

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for the position.

Sitting Often

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Nearly Continuously

Hearing, Listening, Talking Nearly Continuously

Standing

Standing Not Required

Walking

Walking Not Required

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required

Climbing stairs Not Required

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Not Required

Pulling, pushing

Pulling, pushing Not Required

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Not Required

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Are you proficient with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office)?
  • Yes
  • No