Conference Associate

FORDHAM University; Northern, New York (KY, NY); Hybrid; USD 25,000 - 29,000; Part time

Job summary

Fordham University in New York seeks a part-time events support assistant to schedule facility reservations, coordinate room setups and AV services, and staff check-in desks.

You will prepare name tags, posters, certificates of attendance, and assist with complex event preparation; occasional weekends for events. Requires 3–5 years' experience, a high school diploma, and proficiency in Microsoft Office; training provided for 25Live Pro.

Qualifications

• High school Diploma or equivalent.
• 3-5 years relevant work experience.
• Must develop proficiency in 25Live Pro by conclusion of probation period (will train).
• Detail oriented and organized.
• Able to understand and implement complex reservation policies.
• Self-starter who can work in a busy office and handle concurrent projects on varying deadlines.
• Cooperative and professional with excellent interpersonal skills; team player.

Responsibilities

• Schedules facility reservations in accordance with established policies and procedures.
• Coordinates communication of event logistics including room setups, AV services, etc.
• Provides support for events (name tags, posters, check-in desk, certificates).
• Assists with complex event preparation.
• Manages special projects assigned by Director.

Skills

Microsoft Office

Self-starter

Detail oriented

Education

High school diploma or equivalent

Tools

25Live Pro

Job description

About the University

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Position Overview

Reporting to the Director, Office of Public Programming, the successful candidate will be a productive problem solver with a positive, upbeat attitude and exemplary customer service skills.

Employment Details

This is a part-time, non-benefited position that may work up to 19 hours per week Monday through Friday during the afternoon shift (9-5 p.m., 10-6 p.m. or 11-7 p.m.).

Essential Functions

Schedules facility reservations in accordance with established policies and procedures.

Coordinates communication of event logistics including room setups, AV services, etc.

Provides support for events (examples: prepares name tags and creates posters, setup and staff check-in desk, prepares certificates of attendance and additional event related tasks).

Assists with complex event preparation.

Manages special projects assigned by Director.

Essential Functions Note

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Required Qualifications: Education and Experience

High school Diploma or equivalent.

3-5 years relevant work experience.

Required Qualifications: Knowledge and Skills

Strong computer skills including Microsoft Office; ability to learn new applications.

Must develop proficiency in 25Live Pro by conclusion of probation period conclusion (will train).

Detail oriented and organized.

Able to understand and implement complex reservation policies.

Self-starter who is able to work in a busy office and complete concurrent projects on varying deadlines.

Cooperative and professional with excellent interpersonal skills; works well independently and is a team player.

Ability to work early mornings, evenings, and minimal weekends for events.

Preferred Qualifications

None specified.

Minimum Hourly Salary

18

Maximum Hourly Salary

21

Union Affiliation

N/A

Posting Number

PT024P

Number of Vacancies

2

Start Date

ASAP

Posting Date

09/03/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for the position.

Sitting Not Required

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Often

Hearing, Listening, Talking Often

Standing

Standing Not Required

Walking

Walking Not Required

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required

Climbing stairs Not Required

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Not Required

Pulling, pushing

Pulling, pushing Seldom

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Seldom

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma or equivalent?
  • Yes
  • No
• * Do you have a minimum of 3-5 years relevant work experience?
  • Yes
  • No
• * Are you able to work early mornings, evenings, and minimal weekends for event?
  • Yes
  • No