Senior Administrative Assistant: Executive Programs

GovernmentJobs.com; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

The State of Hawaii seeks an Administrative Assistant to provide confidential secretarial support to a program manager. The role involves organizing files, handling travel arrangements, drafting correspondence, and coordinating clerical tasks for smooth workflow.

As a trusted assistant, you will manage routine administrative duties, liaise with internal and external stakeholders, and ensure timely delivery of information to support planning, programming, and budgeting activities.

Qualifications

• General Experience: 6 months with English grammar, spelling and arithmetic.
• Specialized Experience: 2 years of progressively responsible clerical work.
• Substitution: high school diploma may substitute for General Experience.
• Advanced: 2 years clerical work plus personal assistant exposure may apply.

Responsibilities

• Provide secretarial support to the program manager and organization.
• Maintain files and travel arrangements; prepare correspondence.
• Perform clerical tasks and assist with workflow and coordination.
• Support internal/external liaison and public relations activities.

Skills

English grammar

Spelling

Arithmetic

Typing

Secretarial tasks

Office procedures

Telephone receptionist

File management

Travel arrangements

Correspondence

Education

High school diploma

Clerical/office coursework

College coursework substitutions

Tools

Word processing

Spreadsheets

Databases

Job description

The State of Hawaii seeks an Administrative Assistant to provide confidential secretarial support to a program manager. The role involves organizing files, handling travel arrangements, drafting correspondence, and coordinating clerical tasks for smooth workflow.

As a trusted assistant, you will manage routine administrative duties, liaise with internal and external stakeholders, and ensure timely delivery of information to support planning, programming, and budgeting activities.