Administrative Assistant II – Hawaii Public Service

State of Hawaiʻi; Hawaii; On-site; USD 45,000 - 57,000; Full time

Job summary

The State of Hawaiʻi is seeking Administrative Assistant II positions that perform secretarial duties and assist a program manager with clerical tasks. Roles include coordinating workflow, supporting budgeting, and maintaining relations with internal and external contacts.

Responsibilities include acting as secretary to a manager, handling complex clerical work, and potentially supervising staff. Some vacancies may be temporary with civil service eligibility after probation, with related

Qualifications

• General Clerical Experience: SIX (6) months of work experience which involved knowledge of English grammar, spelling and arithmetic; ability to read and understand oral and written instructions and speak and write simply and directly.
• Specialized Clerical Experience: TWO (2) YEARS of progressively responsible typing and/or substantive clerical work with knowledge of office appliances and ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Keyboarding/Computer Skill: Some positions require keyboarding to 40 net words per minute with or without accommodation.
• Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation at 80 net words per minute.
• License: A valid driver's license is required for some positions.
• Lift and Carry: Some positions require the ability to lift and carry objects of varying weights.
• Federal Criminal History Records Check: Pre-employment fingerprint-based check is required for positions with security access.
• Substitutions Allowed: Substitutions described in the Minimum Qualification Requirements apply.

Responsibilities

• These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager.
• The program manager is involved in planning, programming, and budgeting, in addition to work direction and coordination, plus liaison and public relations.
• The Administrative Assistant II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in highly complex clerical work.

Skills

Typing 40 wpm

Shorthand 80 wpm

Driver's license

Attention to detail

Job description

The State of Hawaiʻi is seeking Administrative Assistant II positions that perform secretarial duties and assist a program manager with clerical tasks. Roles include coordinating workflow, supporting budgeting, and maintaining relations with internal and external contacts.

Responsibilities include acting as secretary to a manager, handling complex clerical work, and potentially supervising staff. Some vacancies may be temporary with civil service eligibility after probation, with related