Executive Secretary to an Official

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 61,000 - 63,000; Full time

Benefits offered by this job

Holidays

Vacation

Health Insurance

Group Life Insurance

Job summary

Hawaii State Department of Education seeks a Private Secretary I (SR-20) to perform high‑level clerical and secretarial duties for an administrator. You will manage communications, schedule conferences, maintain calendars, draft routine correspondence, and support staff operations with careful attention to policy and accuracy.

Responsibilities include handling calls and visitors, preparing briefing materials, and coordinating with staff to ensure timely action on documents and records.

Qualifications

• General experience showing knowledge of English grammar, spelling and arithmetic.
• Ability to read and understand oral and written instructions and to speak and write clearly.
• Specialized clerical/secretarial experience with offices, files and correspondence.
• Secretarial duties including administrative support to an administrator.

Responsibilities

• Receives calls and directs to appropriate official or takes messages for briefing.
• Arranges conferences, notes topics, prepares summaries and distributes materials.
• Maintains calendars and schedules appointments for the official served.
• Drafts acknowledgments, commendations, and routine letters.
• Interviews and selects clerical staff and manages covering schedules.

Skills

Grammar

Spelling

Arithmetic

Communication

Education

High school diploma with English & arithmetic

Secretarial/clerical curriculum substitution

Baccalaureate in business or related field substitution

Tools

Typewriter/Word Processor

Office machines

Job description

Hawaii State Department of Education seeks a Private Secretary I (SR-20) to perform high‑level clerical and secretarial duties for an administrator. You will manage communications, schedule conferences, maintain calendars, draft routine correspondence, and support staff operations with careful attention to policy and accuracy.

Responsibilities include handling calls and visitors, preparing briefing materials, and coordinating with staff to ensure timely action on documents and records.