Secretary

Alliance West Solutions; Colorado Springs (CO); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Professional development opportunities

Job summary

Alliance West Solutions in Colorado Springs, CO, seeks a full-time Secretary to support IT consulting services and manage daily office operations. The role includes scheduling, correspondence, and maintaining client records, with a focus on accuracy and clear communication.

The position offers competitive benefits including health insurance, retirement plan with employer contributions, and opportunities for professional development.

Qualifications

• Requires high school diploma or equivalent.
• Minimum 2 years of administrative or secretary experience.
• Proficient in Microsoft Office Suite.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• English proficiency essential.

Responsibilities

• Manage office administration tasks including scheduling and calendar management.
• Provide high-level administrative support to the executive team, including document preparation and filing.
• Handle communications by phone, email, and mail.
• Assist with travel arrangements and expense reports for employees.
• Maintain office supplies inventory and order replacements.
• Support HR processes including onboarding and offboarding.

Skills

Organizational skills

Communication skills

Independent working

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Alliance West Solutions, based in Colorado Springs, CO, seeks a Secretary for its FULL_TIME position. This role supports IT consulting services, focusing on optimizing technology infrastructure for clients. The salary range is $45,000 - $56,387.

The Secretary will manage office operations, including scheduling, correspondence, and maintaining client records. They will assist with event planning, travel arrangements, and coordinate with vendors. This role requires strong organizational and communication skills.

The Secretary will work in a collaborative environment with the IT consulting team in Colorado Springs, CO. The office is located in the heart of the city, providing a central and accessible location.

The Secretary will earn a salary ranging from $45,000 to $56,387 per year. This position offers comprehensive benefits, including health insurance that covers medical, dental, and vision care, as well as a retirement plan with employer contributions. Additionally, the Secretary will have access to professional development opportunities, such as workshops, seminars, and training programs, to enhance their skills and knowledge in their field.

Applicants for this position must hold a high school diploma or its equivalent, demonstrating a foundational level of education. Experience with office management software, such as Microsoft Office Suite or Google Workspace, is required, indicating the ability to efficiently manage documents, spreadsheets, and presentations. Strong communication skills are essential, enabling effective interaction with colleagues, clients, and stakeholders. Proficiency in English is crucial, ensuring clear and concise written and verbal communication. These qualifications collectively ensure that applicants are well-prepared to handle the responsibilities and demands of the role.

Duties:
• Manage office administration tasks including scheduling, calendar management, and coordinating meetings.
• Provide high-level administrative support to the executive team, including document preparation and filing.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Assist with travel arrangements and expense reports for employees.
• Maintain office supplies inventory and order replacements as needed.
• Support the HR department with employee onboarding and offboarding processes.
• Assist with event planning and coordination, including conference calls and webinars.

Requirements:
• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretary role.
• Proficient in Microsoft Office Suite, particularly Outlook and Excel.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.