Secretary

Willow Premier Solutions; Louisville (KY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Paid time off (vacation, sick leave, &

Holidays

Tuition reimbursement

Professional development workshops

Job summary

Willow Premier Solutions in Louisville, KY seeks an organized Secretary to support executives and manage daily office tasks. The role emphasizes scheduling, travel coordination, correspondence, and report preparation in a collaborative environment.

The ideal candidate has at least 2 years in an administrative or secretarial role, strong MS Office skills, and outstanding communication and organizational abilities.

Qualifications

• Bachelor's degree preferred in business administration or related field.
• Minimum 2 years of administrative/secretarial experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Excellent organizational and time-management skills.

Responsibilities

• Manage office administrative tasks such as scheduling, correspondence, and document management.
• Provide exceptional customer service to clients and internal teams.
• Coordinate meetings and travel arrangements.
• Maintain office supplies inventory and order as needed.
• Assist with data entry and basic bookkeeping tasks.
• Handle incoming calls, emails, and messages professionally.
• Support HR with recruitment and onboarding processes.
• Ensure compliance with company policies and procedures.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Microsoft Office proficiency

Education

Bachelor's degree in related field (preferably Business Administration)

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Willow Premier Solutions, a prominent tech solutions provider, is currently seeking a highly organized and detail-oriented Secretary to join their team in Louisville, KY. This full-time position offers a competitive salary range of $32,000 to $42,772, depending on the candidate's qualifications and experience. The ideal candidate will be responsible for managing the office's administrative tasks, including scheduling appointments, coordinating travel arrangements, and maintaining office records. They will also play a crucial role in supporting the company's executives by handling correspondence, preparing presentations, and assisting with event planning. The position requires a bachelor's degree in a related field, preferably in business administration or a similar discipline, along with excellent communication and interpersonal skills. Previous experience in a similar role is preferred, but not mandatory. Willow Premier Solutions is committed to providing a supportive and collaborative work environment, where employees can thrive and contribute to the company's success.

As Secretary, you will manage office operations, including scheduling appointments, coordinating travel arrangements, and handling correspondence. You will also assist with administrative tasks such as maintaining files and preparing reports.

You will work in a collaborative environment with a growing team in Louisville, KY. The office culture is casual and supportive, fostering a productive work atmosphere.

The salary range for this position is $32,000 to $42,772, which provides a competitive starting point and potential for growth. Benefits include comprehensive health insurance that covers a range of medical services, including doctor visits, hospital stays, and prescription medications. Employees also receive paid time off, which includes vacation days, sick leave, and holidays, ensuring a balanced work-life schedule. Additionally, professional development opportunities are available, such as tuition reimbursement for further education or certification programs, and access to workshops and seminars to enhance skills and knowledge in the field.

Applicants must have at least one year of experience in a secretarial role. Proficiency in Microsoft Office Suite is required. Strong organizational skills and excellent communication abilities are essential.

Key Responsibilities:

• Manage office administrative tasks, including scheduling, correspondence, and document management
• Provide exceptional customer service to clients and internal teams
• Coordinate meetings and travel arrangements
• Maintain office supplies inventory and order as needed
• Assist with data entry and basic bookkeeping tasks
• Handle incoming calls, emails, and messages with professionalism and efficiency
• Support the HR team with recruitment and onboarding processes
• Ensure compliance with company policies and procedures

Requirements:

• High school diploma or equivalent
• Minimum 2 years of experience in an administrative or secretarial role
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel
• Ability to work independently and as part of a team
• Detail-oriented with a keen eye for accuracy
• Familiarity with HR software and practices is a plus