Secretary

GetJobSmart; Saint Paul (MN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Job summary

Pinnacle South Solutions in Saint Paul, MN seeks a detail-oriented Secretary for a full-time role. You will manage office operations, scheduling, correspondence, and records, while supporting management and planning events.

The workplace emphasizes collaboration, innovation, and a professional environment. The role requires strong organizational and MS Office skills, excellent communication, and a proactive team mindset.

Qualifications

• High school diploma or equivalent.
• Administrative or secretarial experience preferred.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Attention to detail and confidentiality.
• Basic IT systems knowledge is a plus.
• Scheduling/calendar management experience beneficial.
• Ability to multitask and prioritize tasks.

Responsibilities

• Manage office operations, including scheduling, coordinating meetings, and maintaining office supplies.
• Provide administrative support to the team, including data entry, filing, and record-keeping.
• Handle incoming calls, emails, and messages, and coordinate with team members to ensure timely responses.
• Prepare and distribute documents, reports, and presentations for meetings and client interactions.
• Maintain a clean and organized workspace, and assist with any office maintenance tasks as needed.
• Support the team with any additional tasks or projects that may arise.
• Assist with event planning and coordination, including setting up for meetings and conferences.
• Manage office inventory and order supplies as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Attention to detail

Multitasking

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Pinnacle South Solutions, an IT solutions provider in Saint Paul, MN, seeks a detail-oriented Secretary for a full-time position. This role involves managing office operations and maintaining a professional environment for employees and clients. The company values creativity, efficiency, and a positive attitude.

As Secretary, you will handle administrative tasks such as scheduling appointments, managing correspondence, and maintaining office records. You will also assist with event planning, coordinate travel arrangements, and provide support to the management team.

You will work in a collaborative team environment at our office in Saint Paul, MN. The workplace is modern and startup-oriented, fostering a culture of innovation and teamwork.

The annual salary for this position ranges from $32,000 to $41,581, providing a competitive base pay. Employees can expect comprehensive health insurance coverage, which may include medical, dental, and vision plans. Paid time off typically includes vacation days, sick leave, and possibly holidays, allowing for a balanced work-life schedule. Professional development opportunities may encompass training programs, workshops, or courses to enhance skills and advance within the organization.

To excel in this role, you should have excellent organizational skills and proficiency in Microsoft Office Suite. Previous experience in an administrative or secretarial role is preferred. Strong communication skills and a positive attitude are essential.

Responsibilities

• Manage office operations, including scheduling, coordinating meetings, and maintaining office supplies.
• Provide administrative support to the team, including data entry, filing, and record-keeping.
• Handle incoming calls, emails, and messages, and coordinate with team members to ensure timely responses.
• Prepare and distribute documents, reports, and presentations for meetings and client interactions.
• Maintain a clean and organized workspace, and assist with any office maintenance tasks as needed.
• Support the team with any additional tasks or projects that may arise.
• Assist with event planning and coordination, including setting up for meetings and conferences.
• Manage office inventory and order supplies as needed.

Qualifications

• High school diploma or equivalent, with a preference for candidates with administrative or secretarial experience.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work well in a team environment.
• Attention to detail and the ability to maintain a high level of accuracy and confidentiality.
• Basic knowledge of IT systems and software is a plus.
• Familiarity with scheduling and calendar management tools is beneficial.
• Ability to multitask and prioritize tasks effectively.