Executive Assistant

GetJobSmart; Colorado Springs (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Robust retirement plan with employer 4

Tuition reimbursement

Job summary

Redwood National Solutions in Colorado Springs, CO is seeking an Executive Assistant to support the executive leadership team in a dynamic environment. The role includes managing schedules, coordinating meetings, preparing reports, and travel arrangements, with a focus on administrative excellence.

The ideal candidate will have a Bachelor's degree, at least 3 years of experience in an executive/administrative role, and strong organizational and communication skills.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars and schedules, including travel arrangements.
• Coordinate and attend meetings, both in-person and virtual, ensuring accurate minutes are taken.
• Assist with the preparation of meeting materials, including agendas, presentations, and follow-up actions.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Maintain and update executive files, ensuring all documents are organized and easily accessible.
• Maintain confidentiality and discretion in all dealings.
• Provide administrative support to executives, including preparing reports, tracking expenses, and managing office supplies.
• Assist with event planning and coordination, including invitations, RSVPs, and logistics.

Skills

Time management

Communication

Prioritization

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Redwood National Solutions, a leading environmental consulting firm, is hiring an Executive Assistant in Colorado Springs, CO. This full-time position offers a competitive salary and benefits package. The role involves supporting executive leadership in a dynamic environment, with a focus on administrative excellence.

As an Executive Assistant, you will manage schedules, coordinate meetings, and provide top-notch administrative support. Your tasks will include handling correspondence, preparing reports, and assisting with travel arrangements. You will play a crucial role in ensuring the smooth operation of the office.

You will work closely with our executive team in a professional and collaborative environment. The office is located in Colorado Springs, CO, providing a supportive and engaging workplace. The team is dedicated to achieving company goals and fostering a positive work culture.

The salary for this position is negotiable, reflecting the company's commitment to fair compensation and recognizing the value of the candidate's skills and experience. In addition to the base salary, employees can benefit from comprehensive health insurance plans that cover medical, dental, and vision care, ensuring their well-being and that of their families. The company also offers a robust retirement plan, including employer contributions, to help employees save for their future. Furthermore, professional development opportunities are available, such as tuition reimbursement, workshops, and access to online learning platforms, allowing employees to enhance their skills and advance their careers. The role offers a competitive compensation package that includes these additional benefits, making it an attractive opportunity for top talent seeking a rewarding and comprehensive employment experience.

To excel in this role, you should have strong organizational and time management skills. Experience in administrative support and a proactive attitude are essential. You should also possess excellent communication and interpersonal skills to effectively support executives.

Responsibilities:

• Manage executive calendars and schedules, including travel arrangements.
• Coordinate and attend meetings, both in-person and virtual, ensuring accurate minutes are taken.
• Assist with the preparation of meeting materials, including agendas, presentations, and follow-up actions.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Maintain and update executive files, ensuring all documents are organized and easily accessible.
• Maintain confidentiality and discretion in all dealings.
• Provide administrative support to executives, including preparing reports, tracking expenses, and managing office supplies.
• Assist with event planning and coordination, including invitations, RSVPs, and logistics.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to meet deadlines.
• Strong communication and interpersonal skills, with the ability to build rapport with executives and other staff members.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy and confidentiality.