Remote-Ready Senior Project Coordinator – AV/Tech

Diversified; Las Vegas (NV); On-site; USD 65,000 - 95,000; Full time

Job summary

Diversified is a global leader in audiovisual and media technology. The Senior Project Coordinator supports logistics, planning, coordination, and project finances throughout the lifecycle, coordinating with Sales and Tech Ops for successful kick-offs and closeouts.

This virtual U.S. role (preferred MST/MT or CST/CT) involves coordinating equipment, tracking procurement, managing billings, and attending meetings, collaborating across departments to deliver projects on time and within scope.

Qualifications

• 5+ years of experience in a Project Coordinator support role and/or projects-related role.
• Experience with MS Office suite of software products with an emphasis on Excel, Word, Outlook, PowerPoint plus Adobe skills.
• Familiarity with Accounting Systems.
• Experience with Project management software, such as MS Project required.
• Ability and willingness to mentor other team members.
• Empowered to act on behalf of PM when necessary.
• Must be able to perform work duties in a team-oriented environment as well as remote locations.
• Effectively communicate both orally and written, relevant project information to the project team.
• Ability to adapt to shifting priorities seamlessly.
• Manage daily demands and timelines through analytical and problem-solving capabilities.
• Reacts to project adjustments and alterations promptly and efficiently.
• Skills to elicit cooperation from a wide variety of sources and all departments within the company.
• Well organized with the ability to rapidly switch tasks.
• Adept at conducting research into project-related issues and products.
• Ability to prioritize and execute tasks in a high-pressure environment is crucial.
• Technical/business degree or equivalent work experience preferred.
• Microsoft Teams
• Dynamics 365
• General Contractor, Construction, Security, Integration background
• Familiarity with AIA, Prevailing Wage, documents, and process

Responsibilities

• Review project conversions and budgets to confirm that they align with customer purchase orders and contracts.
• Coordinates with sales and PM to resolve issues.
• Provides efficient, accurate, and effective administrative support to the Tech Ops department.
• Provides general administrative support for Project Teams and local management, depending on office location.
• Assists the project team in staying current and compliant with Diversified policies, procedures, and standards.
• Coordinates with designated AR staff to initiate regular project billings per contract requirements and established billing rules.
• Including AIA billing documents if applicable.
• Provides project support mainly during the Initiating, Purchasing, and Closing Project Phases but is involved in the entire project lifecycle.
• Assist in posting all critical project documentation on enterprise document management portals.
• Is the primary interface between the PM and the Procurement Group.
• Assist in the management of the BoM for active projects.
• Works with Shipping & Receiving to help coordinate project deliveries.
• Coordinate onsite deliveries, inventory, and other onsite tasks as needed.
• Attends training classes as required by the needs of the department and assigned by management.
• Provide administrative support for Project Managers regarding equipment ordering, tracking and documentation.
• Facilitate subcontractor/vendor quote approvals.
• Check on equipment delivery status for active projects and follow up with order entry on any unreceived or unpurchased items from POs, etc.
• Attend project meetings, internal and external.
• Review and prepare billing submittals for AR.
• Organize monthly Cost reports for active projects.
• Review and prepare billing submittals for AR.
• Project closeout checklist tasks.
• Reproduce needed forms for project preparation.

Skills

MS Office Suite

Excel

Word

Outlook

PowerPoint

Adobe skills

Microsoft Teams

Dynamics 365

Communication skills

Project coordination experience

Time management

Vendor coordination

Education

High School Diploma

AVIXA CTS or Industry Certifications

Tools

MS Project

Accounting systems

Job description

Diversified is a global leader in audiovisual and media technology. The Senior Project Coordinator supports logistics, planning, coordination, and project finances throughout the lifecycle, coordinating with Sales and Tech Ops for successful kick-offs and closeouts.

This virtual U.S. role (preferred MST/MT or CST/CT) involves coordinating equipment, tracking procurement, managing billings, and attending meetings, collaborating across departments to deliver projects on time and within scope.