Senior Project Coordinator - AV/Media Projects & Ops

Diversified; United States; Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Multiple medical plan options

Dental and vision coverage

401k with company match

Paid maternity leave

Generous PTO

Job summary

Diversified is seeking a Senior Project Coordinator to organize, control, execute, and facilitate project activities across Sales and Technical Operations. You will manage logistics, procurement tracking, and project finances, coordinating with vendors and internal teams to ensure on-time, on-budget delivery.

The role requires strong MS Office and MS Project skills, attention to detail, and the ability to mentor peers.

Qualifications

• 5+ years of experience in a Project Coordinator support role and/or projects-related role.
• Experience with MS Office suite of software products with emphasis on Excel, Word, Outlook, PowerPoint plus Adobe skills.
• Familiarity with Accounting Systems.
• Experience with project management software, such as MS Project.
• Ability and willingness to mentor other team members.
• Empowered to act on behalf of PM when necessary.
• Must be able to perform work duties in a team-oriented environment as well as remote locations.
• Effectively communicate both orally and written, relevant project information to the project team.
• Ability to adapt to shifting priorities seamlessly.
• Manage daily demands and timelines through analytical and problem-solving capabilities.

Responsibilities

• Review project conversions and budgets to confirm alignment with customer purchase orders and contracts; coordinate with sales and PM to resolve issues.
• Provide efficient, accurate, and effective administrative support to the Tech Ops department.
• Support Project Teams and local management with general administrative tasks.
• Assist the project team in staying current with Diversified policies and standards.
• Coordinate with AR staff to initiate regular project billings per contract requirements and billing rules.
• Support project lifecycle from Initiating to Closing phases and document management.
• Assist in posting project documentation on enterprise document management portals.
• Serve as the primary interface between PM and Procurement Group.
• Assist in managing the Bill of Materials (BoM) for active projects.
• Coordinate onsite deliveries, inventory, and related tasks.
• Attend training as required by the department.

Skills

Communication

Team collaboration

Time management

Mentoring

Adaptability

Education

High School Diploma or equivalent

AVIXA CTS or Industry Certifications

Technical/Business degree (preferred)

Tools

MS Project

MS Office Suite

Adobe Acrobat

Dynamics 365

Job description

Diversified is seeking a Senior Project Coordinator to organize, control, execute, and facilitate project activities across Sales and Technical Operations. You will manage logistics, procurement tracking, and project finances, coordinating with vendors and internal teams to ensure on-time, on-budget delivery.

The role requires strong MS Office and MS Project skills, attention to detail, and the ability to mentor peers.