Remote-Friendly Administrative Project Coordinator

Healthbay Company; Lincoln (NE); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Training programs

Mentorship

Career development opportunities

Flexible work options

Job summary

Healthbay Company in Lincoln, Nebraska seeks an Administrative Project Coordinator on a full-time contract basis. You will support project planning, track milestones, and maintain documentation across multiple initiatives, while ensuring administrative efficiency and clear communication with internal teams and external stakeholders.

The ideal candidate has 1–3 years of project coordination experience, strong organizational skills, and proficiency with Microsoft Office and project management

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Project coordination

Communication

Organization

Time management

Multitasking

Education

Associate's or Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office

Microsoft Project

Job description

Healthbay Company in Lincoln, Nebraska seeks an Administrative Project Coordinator on a full-time contract basis. You will support project planning, track milestones, and maintain documentation across multiple initiatives, while ensuring administrative efficiency and clear communication with internal teams and external stakeholders.

The ideal candidate has 1–3 years of project coordination experience, strong organizational skills, and proficiency with Microsoft Office and project management