Remote Finance Admin Assistant - AR/AP & Records

Virtual Staff 365; United States; Remote; USD 37,000 - 54,000; Full time

Benefits offered by this job

Permanent work-from-home set-up

Dayshift (AEST) hours

Full-time job

HMO (STAFF only)

Annual leave

Christmas Bonus pro-rate

Job summary

Virtual Staff 365 is seeking a Finance Administrative Assistant to provide comprehensive financial and administrative support for day-to-day processes. The role covers invoicing, payments, AR/AP tracking, data entry, and bank reconciliations, with high emphasis on accuracy and timely responses.

The successful candidate will manage supplier and customer accounts, answer finance inquiries via email and phone, and support management projects.

Qualifications

• Completion of VCE/HSC or equivalent secondary education.
• Experience in a demanding collection service environment is desirable.
• High level of proficiency in written and verbal English.
• Strong organizational and efficiency skills with prioritization under pressure.
• Excellent relationship-building with internal teams, suppliers and clients.
• Strong problem-solving, high attention to detail, and process improvement attitude.
• Self-motivated and able to work independently with limited supervision.
• Full-time schedule of 40 hours per week during Australian working hours.
• Adherence to company quality, safety and food safety protocols.

Responsibilities

• Process supplier invoices, address vendor inquiries and ensure timely payments.
• Follow up on overdue payments and resolve billing discrepancies.
• Provide invoices and statements to customers and support AR/AP tracking.
• Process financial transactions and maintain records in physical and digital files.
• Perform data entry and assist with bank reconciliations.
• Maintain organized filing systems in line with policies.
• Handle finance dept email inbox and respond to inquiries promptly.
• Assist with inbound customer calls and transfer to appropriate teams, monitor KPIs.

Skills

English communication

Organization

Attention to detail

Problem solving

Independent work

Data entry

Customer/vendor communication

Education

VCE/HSC or equivalent

Finance/administration qualification

Tools

Google Workspace

Compliance systems

Job description

Virtual Staff 365 is seeking a Finance Administrative Assistant to provide comprehensive financial and administrative support for day-to-day processes. The role covers invoicing, payments, AR/AP tracking, data entry, and bank reconciliations, with high emphasis on accuracy and timely responses.

The successful candidate will manage supplier and customer accounts, answer finance inquiries via email and phone, and support management projects.