Remote Executive Assistant to a Growth-Driven CEO

Great Assistant, LLC; United States; Remote; USD 44,083,000 - 49,594,000; Part time

Benefits offered by this job

401(k) with 3% match

Remote W2 position

Flexible hours

Job summary

Great Assistant, LLC is seeking a highly organized Virtual Assistant to support a busy CEO remotely. The role requires proactive communication, calendar management, email prioritization, and professional client interactions.

You will handle scheduling, document prep, travel arrangements, and marketing support while maintaining meticulous records and confidentiality. This is a long-term, part-time position with flexible hours and growth potential.

Qualifications

• Highly organized and detail oriented.
• Clear and professional verbal and written communication.
• Confident to give an honest opinion and keep the CEO on track.
• Resourceful with a habit of proposing solutions when problems arise.
• Proactive and takes ownership of projects.
• Dependable with strong follow-through and planning.
• Able to work independently and as part of a team.
• Flexible when priorities change.
• Client-focused with emotional intelligence and professionalism.
• Interest in financial services and handling detailed forms.

Responsibilities

• Manage and organize the CEO's email inbox and prioritize communications.
• Treat the CEO's calendar as the single source of truth and keep it accurate.
• Prepare for daily check-ins by reviewing calendar, email, and priorities.
• Coordinate meetings, travel, and scheduling needs.
• Sequence and prioritize tasks by urgency and business needs.
• Handle routine admin tasks, follow-ups, and route emails to the right team.
• Prepare documents, spreadsheets, presentations, and client materials.
• Maintain organized client and company information.
• Respond to client questions in a timely, professional manner.
• Follow up with clients for missing information.
• Support marketing campaigns and keep materials and contact lists organized.

Skills

Attention to detail

Communication skills

Assertiveness

Problem solving

Proactivity

Reliability

Teamwork

Adaptability

Client focus

Financial services interest

Tech-savvy

Tools

Microsoft Office

Outlook

Excel

Word

Teams

NetSuite

Mailchimp

Claude

ChatGPT

Job description

Great Assistant, LLC is seeking a highly organized Virtual Assistant to support a busy CEO remotely. The role requires proactive communication, calendar management, email prioritization, and professional client interactions.

You will handle scheduling, document prep, travel arrangements, and marketing support while maintaining meticulous records and confidentiality. This is a long-term, part-time position with flexible hours and growth potential.