Remote Executive Assistant to CEO | Real Estate Growth

Backus Properties; Salinas (CA); On-site; USD 69,000 - 89,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

15 days PTO + holidays + sick leave

Home office stipend

Phone and internet reimbursement

Professional development budget

Flexible working hours (East Coast核心)

Job summary

Backus Properties in the United States is seeking an Executive Assistant to support the CEO and senior leadership. This full-time remote role requires a proactive, highly organized individual who can anticipate needs and streamline operations across real estate activities.

Responsibilities include calendar management, travel coordination, document preparation, vendor liaison, and confidential handling of contracts and financials.

Qualifications

• 1+ years of experience as an Executive Assistant, ideally in real estate, property management, or a related field.
• Strong proficiency in Microsoft 365 (Outlook, Excel, and PowerPoint).
• Excellent written and verbal communication skills with a professional, warm demeanor.
• The ability to work independently in a remote setting while staying highly responsive.
• High level of discretion, attention to detail, and strong organizational skills.

Responsibilities

• Manage the CEO’s busy calendar, schedule meetings, coordinate travel, and handle complex logistics with ease.
• Prepare professional documents, reports, presentations, and correspondence for clients, investors, and internal teams.
• Serve as the friendly first point of contact for partners, vendors, and team members.
• Maintain strict confidentiality with sensitive information including contracts, financials, and strategic decisions.
• Support real estate operations — from vendor coordination and tenant communications to assisting with transactions and due diligence.
• Conduct market research, organize files, and help drive special projects forward.
• Track expenses, manage invoices, and assist with light administrative bookkeeping.
• Anticipate challenges and proactively solve problems to keep everything on track.

Skills

Calendar management

Communication

Attention to detail

Organization

Discretion

Remote work

Real estate knowledge

Tools

Outlook

Excel

PowerPoint

Job description

Backus Properties in the United States is seeking an Executive Assistant to support the CEO and senior leadership. This full-time remote role requires a proactive, highly organized individual who can anticipate needs and streamline operations across real estate activities.

Responsibilities include calendar management, travel coordination, document preparation, vendor liaison, and confidential handling of contracts and financials.