Remote Executive Assistant | Growth-Minded Ops Partner

somewhere; United States; Remote; USD 82,656,000 - 117,096,000; Full time

Job summary

somewhere is seeking a proactive Executive Assistant to serve as the operational backbone of a small, growing team. This remote contractor role covers calendar, emails, CRM, client coordination, and light marketing support, with CST hours and US business days.

You will speak with clients on Zoom and phone, maintain professional communication, and help implement AI tools to streamline workflows. Ideal candidates are highly organized, discreet, and capable of owning tasks end-to-end.

Qualifications

• Go-getter who takes initiative and owns responsibilities.
• Experience as EA/VA or similar client-facing role.
• CRM and pipeline management experience.
• Comfortable using AI tools and learning new systems.
• Excellent spoken and written English.

Responsibilities

• Calendar and email management: coordinate meetings, prepare agendas and materials.
• Manage client relationships and keep pipelines moving via CRM updates and outreach.
• Maintain CRM records and drive lead nurturing and follow-up.
• Coordinate day-to-day operations and client delivery workflows; provide status updates.
• Prepare and update deal documents and marketing materials; handle special projects.

Skills

Ownership mindset

Client-facing communication

CRM and pipeline experience

AI tool proficiency

English communication

Highly organized

Discretion with confidential info

Remote CST hours

Tools

CRM software

AI tools

Job description

somewhere is seeking a proactive Executive Assistant to serve as the operational backbone of a small, growing team. This remote contractor role covers calendar, emails, CRM, client coordination, and light marketing support, with CST hours and US business days.

You will speak with clients on Zoom and phone, maintain professional communication, and help implement AI tools to streamline workflows. Ideal candidates are highly organized, discreet, and capable of owning tasks end-to-end.