Remote Executive Assistant for Operational Excellence

Visa Hunt; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Performance Incentives

Paid Training

100% Work-From-Home

Upskilling Opportunities

Holiday & Overtime Pay

Inclusive Culture

Job summary

Wing is seeking an Executive Assistant to support the executive team in a fast-paced, remote-work setting. You will manage emails and chats, organize tasks, gather context before escalation, and keep calendars organized while handling staff and client communications.

You will attend key meetings, take notes, track follow-ups, monitor Jira updates, and relay critical updates to staff. Strong English, independence, and proactive thinking are essential.

Qualifications

• 5+ years of related experience.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service mindset with experience handling staff and client communications.
• Proven ability to work independently and think critically.
• Good judgment with the ability to prioritize urgency and importance.
• Proactive, self-managing, and highly organized.
• Experience attending meetings, taking notes, and tracking follow-ups.
• Strong English proficiency (reading, writing, and speaking with a neutral accent).
• Schedule flexibility to attend important meetings as needed.

Responsibilities

• Manage and organize emails, messages, and Teams chats, creating prioritized task lists for the executive.
• Gather context before escalating matters to Linda, filtering urgency and importance appropriately.
• Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency.
• Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff.
• Summarize only critical information and updates that Linda actually needs to know.
• Track client requests, project progress, equipment/orders, pending fixes, and follow-ups.
• Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates.
• Escalate concerns and issues only when necessary.
• Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention.
• Help protect the executive’s time through critical thinking, organization, and proactive decision-making.

Skills

5+ years experience

Organization

Multitasking

Communication skills

Customer service mindset

Independent worker

Judgment

Proactive

Meeting notes

English proficiency

Boundary setting

Remote work

Tools

Microsoft Teams

Job description

Wing is seeking an Executive Assistant to support the executive team in a fast-paced, remote-work setting. You will manage emails and chats, organize tasks, gather context before escalation, and keep calendars organized while handling staff and client communications.

You will attend key meetings, take notes, track follow-ups, monitor Jira updates, and relay critical updates to staff. Strong English, independence, and proactive thinking are essential.