Executive Assistant US-Based Part Time

Wing Assistant

United States

On-site

USD 50,000 - 70,000

Full time

10 days ago

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Benefits offered by this job

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth Opportunities

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant is seeking a remote Executive Assistant to support executive operations. The role involves managing emails, organizing tasks, and attending meetings while ensuring efficiency. We are looking for someone with 5+ years of experience who is highly organized and possesses excellent communication skills.

The position offers benefits such as performance incentives and a supportive team environment, with the flexibility to work from home.

Qualifications

5+ years of related experience.
Strong organizational and multitasking skills in a fast-paced environment.
Excellent written and verbal communication skills.

Responsibilities

Manage and organize emails, creating prioritized task lists.
Attend important meetings, take notes, and capture action items.
Monitor JIRA ticket updates and coordinate with staff.

Skills

Organizational skills

Multitasking

Excellent communication

Customer service mindset

Critical thinking

Independence

English proficiency

Tools

Microsoft Teams

JIRA

Mailchimp

ClickUp

Chatwoot

Job description

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

Key Responsibilities

Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive
Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately
Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency
Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff
Summarize only critical information and updates that Linda actually needs to know
Track client requests, project progress, equipment/orders, pending fixes, and follow-ups
Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates
Escalate concerns and issues only when necessary
Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention
Help protect the executive’s time through critical thinking, organization, and proactive decision-making

Qualifications

5+ years of related experience
Strong organizational and multitasking skills in a fast-paced environment
Excellent written and verbal communication skills
Strong customer service mindset with experience handling staff and client communications
Proven ability to work independently and think critically
Good judgment with the ability to prioritize urgency and importance
Proactive, self-managing, and highly organized
Experience attending meetings, taking notes, and tracking follow-ups/action items
Strong English proficiency (reading, writing, and speaking with a neutral accent)
Ability to create boundaries and help protect executive bandwidth
Experience working in fast-paced work environments
Schedule flexibility to occasionally attend important meetings as needed

Software Tools and Platforms Experience Required

Microsoft Teams (Intermediate Level)

Software Tools and Platforms Client Willing to Train

JIRA (for checking ticket updates and project status)
Mailchimp
ClickUp
Chatwoot
Company-specific processes and workflows
Industry-specific terminology (road maintenance, snow plows, weather-related equipment)
Internal communication protocols and staff relationships

Technical Requirements