Remote Exec Assistant to 4 VPs, Oncology R&D

Sumitomo Pharma; Richmond (VA); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Life & disability insurance

Paid time off

Holidays

Job summary

Sumitomo Pharma America, Inc. is seeking an experienced Administrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology organization.

The role combines calendar and travel coordination, expense reporting, and communications management in a fast‑paced pharmaceutical environment. The ideal candidate is organized, discreet, and adaptable, with 3–5+ years of experience, strong Microsoft 365 skills, and a proven ability to handle confidential information while

Qualifications

• 3–5+ years of administrative support experience in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent organizational skills with ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexible in a dynamic, fast-paced environment.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflict resolution.
• Coordinate domestic travel, accommodations, itineraries, and expenses.
• Complete expense reports and reconcile AmEx statements.
• Screen and route communications; ensure timely responses.
• Assist in planning meetings, town halls, and offsites; handle logistics and agendas.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program team meetings (space, catering, logistics).
• Contribute to department-wide planning and special projects.

Skills

Admin support

Calendar management

Travel coordination

Microsoft 365

Communication

Discretion

Time-zone coordination

Onboarding coordination

Tools

Concur

Job description

Sumitomo Pharma America, Inc. is seeking an experienced Administrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology organization.

The role combines calendar and travel coordination, expense reporting, and communications management in a fast‑paced pharmaceutical environment. The ideal candidate is organized, discreet, and adaptable, with 3–5+ years of experience, strong Microsoft 365 skills, and a proven ability to handle confidential information while