Executive Assistant to VPs, R&D Oncology | Remote

Sumitomo Pharma America, Inc; Town of Marlborough (NY); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

Merit increases

401(k) plan

Health, dental, vision insurance

Paid holidays

Vacation/leave

Job summary

Sumitomo Pharma America, Inc. seeks an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. The role involves managing calendars, coordinating travel, preparing expense reports, and ensuring smooth day-to-day operations in a fast-paced pharmaceutical environment.

The ideal candidate is proactive, organized, and capable of handling confidential information with discretion while collaborating across time zones for global coordination.

Qualifications

• 3-5+ years of administrative support experience in pharmaceutical/biotech/healthcare.
• Demonstrated experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent communication skills, ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for four VPs, scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel, including flights and itineraries.
• Process expense reports and reconcile Amex statements.
• Screen, prioritize, and route communications for timely responses.
• Assist in planning team meetings, town halls and off-sites, including logistics.

Skills

Calendar management

Travel coordination

Expense reports

Executive support

Prioritization

Cross-functional collaboration

Tools

Concur

Microsoft 365

Job description

Sumitomo Pharma America, Inc. seeks an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. The role involves managing calendars, coordinating travel, preparing expense reports, and ensuring smooth day-to-day operations in a fast-paced pharmaceutical environment.

The ideal candidate is proactive, organized, and capable of handling confidential information with discretion while collaborating across time zones for global coordination.