Remote Exec Assistant to 4 VPs | Pharma R&D

Sumitomo Pharma; Santa Fe (NM); Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Generous vacation policy

Paid holidays

Job summary

Sumitomo Pharma America is seeking an experienced Administrative Assistant to provide high-level support to four VPs in the R&D Oncology organization. This remote role requires proximity to Marlborough, MA for monthly onsite, and entails calendar management, travel coordination, expense reporting, and cross-functional collaboration.

The ideal candidate is organized, discreet, and able to manage competing priorities in a fast-paced pharmaceutical environment, with strong Microsoft 365 skills and

Qualifications

• 3–5+ years of administrative support experience in pharma/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent organizational skills with the ability to prioritize competing demands.
• Excellent written and verbal communication; discretion with confidential information.
• Ability to collaborate across time zones for global coordination.

Responsibilities

• Manage calendars for four VPs and coordinate meetings.
• Arrange domestic and international travel and expense reconciliation.
• Prepare and process expense reports (AmEx) and travel logistics.
• Screen and route communications; ensure timely responses.
• Plan team meetings, town halls, and off-sites with logistics.
• Maintain deadlines, deliverables, and project milestones.

Skills

Admin support

Microsoft 365

Communication

Org skills

Confidentiality

Time management

Time zones

Tools

Concur

Procurement systems

Job description

Sumitomo Pharma America is seeking an experienced Administrative Assistant to provide high-level support to four VPs in the R&D Oncology organization. This remote role requires proximity to Marlborough, MA for monthly onsite, and entails calendar management, travel coordination, expense reporting, and cross-functional collaboration.

The ideal candidate is organized, discreet, and able to manage competing priorities in a fast-paced pharmaceutical environment, with strong Microsoft 365 skills and